STAFFING SPECIALIST - AULTMAN DEUBLE HEART & VASCULAR HOSPITAL

UNKNOWN; Canton (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Aultman Hospital is seeking a Staffing Specialist to maintain staffing, scheduling, and support staff within the ADHVH. The role emphasizes professional, efficient service and reliable administrative support across the hospital campus.

The position requires handling clerical tasks, coordinating shifts, and communicating effectively with interprofessional teams to optimize workflow and patient outcomes.

Qualifications

• High school Diploma required.
• Experience interacting with computers.

Responsibilities

• Answers incoming telephone calls in a professional and welcoming manner.
• Balances staffing based on inpatient census and patient acuity for inpatient departments.
• Adjusts staffing and skill mix every four hours based on needs communicated by Charge Nurse/Lead Nurse.
• Ensures staffing and scheduling procedures improve workflow and reduce operational costs.
• Maintains and revises department schedules and ensures accuracy.
• Maintains awareness of administrative activities, operations, and policies to respond to inquiries.

Skills

Multitasking

Attention to detail

Independent work

Adaptability

Computer skills

Professional communication

Team collaboration

Safe work practices

Education

High school diploma

Tools

Copiers

Fax machines

Computers

Printers

Job description

Legal Entity

Aultman Hospital

Position Summary

The primary purpose of the Staffing Specialist is to perform assigned duties in an efficient manner, in accordance with established procedures to assure that staffing and scheduling are maintained to improve workflow, maintain positive patient outcomes, and reduce operational costs. In this position, the Staffing Specialists primary focus is to maintain adequate staffing, scheduling and support staff within Aultman Deuble Heart & Vascular Hospital (ADHVH). This position will also handle a variety of clerical, administrative and resourcing duties. The Staffing Specialist must provide professional, efficient, quality customer service always.

The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements that may be inherent in the position.

Qualifications

• High school Diploma required.
• Experience interacting with computers. Uses various office production equipment including multi-line phone, copiers, fax machines, computers, and printers to complete tasks.

Skills

• Cope with the mental and emotional stress of the position and deadlines.
• Maintain a safe and high reliability working environment by using your HRO Tools & Tones when interacting with each other and other members of the interprofessional team.
• Attention to detail in completing work tasks.
• Function independently with adaptableness, flexibility, integrity, and the ability to work effectively and efficiently with all levels of personnel.
• Multi-task and prioritize work in accordance with organizational position and necessity.
• Prepare a variety of administrative reports, statements, and correspondence. Gathers data and other necessary information.
• Consistently demonstrates cooperative attitude, respect, and ability to follow instructions
• Displays professional manner and appearance.
• Communicate effectively.
• Adaptability to changing work environment or needs.
• Good computer skills.

Responsibilities & Expectations

• Answers incoming telephone calls in a professional and welcoming manner, determines purpose, notifies the appropriate team member.
• Balancing staffing based on inpatient census and patient acuity for the inpatient departments of ADHVH.
• Adjusting staffing and skill mix every four (4) hours based on needs that were communicated by the Charge Nurse/ Lead Nurse.
• Assure that staffing and scheduling procedures are maintained to improve workflow and reduce operational costs.
• Maintains and revises department schedules and is responsible for its accuracy.
• Maintains an awareness of administrative activities, operations, and policies to accurately respond to inquiries.
• Familiarizes self with physical layout of campus to deliver administrative materials to key staff and to offer directions to visitors.

Working Conditions

• Variable shifts including weekends and holidays.
• Subject to changes in workflow and working shifts.
• Subject to frequent changes in priority of duties throughout the day.
• Lunch periods and breaks must always be coordinated with other staff members to maintain adequate coverage.

Hazardous Exposure Category

Category I - Includes tasks that involve exposure to blood, body fluids, or tissues. All procedures or other job-related tasks that involve an inherent potential for spills or splashes of, or mucous membrane or skin contact with blood, body fluids or tissues are Category I tasks. Use of appropriate protective measures is required for every employee engaged in Category I tasks.

Physical Addendum

Demands

Frequency

Remarks

Lifting 0-10 lbs

Occasional 10-33%

Lifting 10-20 lbs

Occasional 10-33%

Lifting 20-35 lbs

Occasional 10-33%

Lifting 35-50 lbs

Occasional 10-33%

Lifting 50-75 lbs

Occasional 10-33%

Lifting 75-100 lbs

Occasional 10-33%

Lifting over 100 lbs

Occasional 10-33%

Forward Reaching

Occasional 10-33%

Overhead Reaching

Occasional 10-33%

Standing

Occasional 10-33%

Walking

Occasional 10-33%

Sitting

Frequent 34-65%

Climbing

Never

Stairs/Ladder

Occasional 10-33%

Bending/Stooping

Occasional 10-33%

Twisting/Turning

Occasional 10-33%

Kneeling/Squatting

Occasional 10-33%

Crawling

Never

Pushing/Pulling 0-10 lbs

Occasional 10-33%

Pushing/Pulling 10-20 lbs

Occasional 10-33%

Pushing/Pulling 20-35 lbs

Occasional 10-33%

Pushing/Pulling 35-50 lbs

Occasional 10-33%

Pushing/Pulling 50-100 lbs

Occasional 10-33%

Pushing/Pulling over 100 lbs

Occasional 10-33%

Carrying 0-10 lbs

Occasional 10-33%

Carrying 10-20 lbs

Occasional 10-33%

Carrying 20-35 lbs

Occasional 10-33%

Carrying 35-50 lbs

Occasional 10-33%

Carrying 50-100 lbs

Never

Carrying over 100 lbs

Never

Grasping/repetitive sustained

Frequent 34-65%

Fine motor coordination

Frequent 34-65%

Vision: Near/Far/Color

Continuous 66% of the day

Hearing: ordinary conversation/other

Continuous 66% of the day

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation or protected veteran status. The organization is an EEO/AA Employer M/F/Disability/Vet.

The organization will provide reasonable accommodations to employees or applicants with disabilities, as defined by the Americans with Disabilities Act, who are otherwise qualified to safely perform the essential functions of the job, with or without accommodation, unless such accommodation would constitute an undue hardship on the organization or poses a direct threat to the health and safety of the individual or others that cannot be sufficiently mitigated by reasonable accommodation. Any applicant or employee who requires an accommodation to perform the essential functions of his or her job or to enjoy equal benefits and privileges of employment should notify the Aultman Human Resource Department and request such an accommodation.

Location: Aultman Health Foundation ADHVH RESOURCE OFFICE
Schedule: Full Time, Day Shift, 7am-7pm