Staffing Specialist

Chicago Public Schools; Chicago (IL); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical Plan Options

Dental & Vision

Pension Plans

Paid Leave

Job summary

Chicago Public Schools is seeking a Staffing Specialist to manage staffing transactions, recruit, handle transfers, and liaise with union representatives for over 2,200 staff. This full-time, exempt role is salary-based with a focus on policy, payroll, and operational staffing support.

Responsibilities include conducting interviews, reviewing resumes, and coordinating with campus leaders; you will respond to inquiries and support staff development and onboarding efforts.

Qualifications

• Minimum 3 years of progressive HR experience including handling confidential information.
• Experience with MS Office and Google Suite is required.
• Experience with HRIS systems is preferred (e.g., PeopleSoft, Taleo, Oracle, Kronos).
• Experience in a union environment is preferred.
• Strong written and verbal communication and professional conduct.

Responsibilities

• Execute the discipline and grievance process and oversee hearings and investigations.
• Assist with hiring: review resumes, schedule interviews, conduct phone screens, process paperwork.
• Collaborate across all organizational levels in a high-volume environment.
• Support training during professional development days and new hire orientation.
• Respond to inquiries related to policies, payroll, and employment matters.
• Address staffing concerns at sites, verify hours, and approve overtime.
• Conduct on-site school visits to review staffing models.
• Perform other duties as assigned.

Skills

Planning & organizing

Confidentiality & ethics

Analytical problem solving

Time management

Communication skills

Education

High School diploma or equivalent

Bachelor’s Degree (preferred)

Tools

MS Office

Google Workspace

HRIS (PeopleSoft, Taleo, Oracle, Kronos)

Job description

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500+ schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world‑class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience.

Job Summary

Under the direction of Staffing Manager, the Staffing Specialist will manage the processing of transactions related to staffing, including recruitment, temporary staffing, transfers, discipline, and working with union representatives as well as over 2,200 staff, providing support in responding to routine inquiries and employee concerns, and assisting the department in overall staffing operations. This is a full-time, exempt position that will be paid for time worked on a salary basis.

The Staffing Specialist will be held accountable for the following responsibilities:

• Execute the NSS discipline and grievance process, overseeing the scheduling of all related hearings and investigations while serving as the primary departmental representative.
• Assist with the hiring process by reviewing resumes, scheduling interviews, conducting phone screens, and processing paperwork.
• Collaborate cross-functionally across all organizational levels in a dynamic, high-volume environment, consistently maintaining high professionalism, adaptability, and resourcefulness under pressure.
• Support training activities during professional development days and new hire orientation.
• Respond to routine inquiries related to policies and procedures, payroll, bid process, and other employment-related matters.
• Address employee concerns related to staffing at sites, verifying employee hours, and approving overtime while using relevant industry and department benchmarks.
• Conduct on-site school visits to review staffing models when necessary.
• Other duties as assigned.

In order to be successful and achieve the above responsibilities, the Staffing Specialist must possess the following qualifications:

Education Required

• High School diploma or equivalent is required.
• Bachelor’s Degree is highly preferred.

Experience Required

• Minimum of three (3) years of progressive human resource experience, including responsibility for maintaining computer systems is required.
• Previous experience working with confidential information is required.
• Previous customer experience and working with all levels of management required.
• Experience with MS Office (Word, Excel, Access, PowerPoint, and Outlook), Google suite is required.
• Experience with HRIS systems is preferred (e.g. Peoplesoft, Taleo, Oracle, and Kronos).
• Previous knowledge and experience supporting working in a union environment is preferred.

Knowledge, Skills, And Abilities

• Solid planning and organizational skills and capable of developing work plans and following through to their completion with limited direction and oversight.
• High standards of support personnel, ethical behavior, and professionalism; able to maintain objectivity and confidentiality with highly sensitive information.
• Superior organizational, time management, analytical and problem-solving skills.
• Strong written and verbal communication skills.

Benefits

Health & Wellness: Your Care, Your Choice

CPS Is Committed To Providing Comprehensive Health Coverage To Our Employees And Their Eligible Dependents. You'll Have Access To a Variety Of Choices To Best Fit Your Needs

• Medical Plan Options
• Pharmacy
• Dental
• Vision
• Behavioral Health & EAP
• Employee Wellness Program

Financial Security: Planning for Today and Tomorrow

• Basic Life Insurance
• Life and Disability Insurance
• Pension Plans
• Supplemental Retirement Plans (403(b) and 457(b))
• Flexible Spending Accounts (FSAs)
• Spot Pet Insurance

Work-Life Balance: Supporting Your Personal and Professional Life

• Paid Leave
• Sick Leave
• Vacation Days
• Parental Leaves
• Short-Term Disability
• Religious Holidays
• Leaves

Reference the Chicago Public Schools: A Comprehensive Benefits Overview or the benefits handbook for comprehensive details.

Conditions of Employment

• Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions; however, all CPS employees must be residents of Illinois.

Posting Date Aug 10, 2026, 4:28:04 PM

Primary Location Central-42 West Madison Street (Nutrition Support Services)

CPS Non-Union Job Grade S05

Estimated Annual Salary Range 50,000.00

Position Type Non-Union Position

Overtime Status Non-exempt