Staffing Specialist

Jobtailor; Bozeman (MT); On-site; USD 48,000 - 64,000; Full time

Job summary

Jobtailor is seeking a Staffing Coordinator to manage caregiver scheduling and regulatory documentation for elderly and disabled clients. You will coordinate homemaking, personal care, and home health aide services, ensuring timely staffing and accurate records.

The role requires strong communication, organization, and experience in a fast-paced office. Bilingual ability and reliable transportation are valued assets for this position.

Qualifications

• High school diploma or GED.
• Professional verbal and written communication skills.
• Excellent organizational skills.
• Experience with elderly or disabled populations.
• 2+ years of experience in a fast-paced office.
• Access to public transportation or a dependable vehicle.
• Bilingual fluency in Spanish, Chinese (Mandarin/Cantonese), Russian, or Portuguese as needed.
• Ability to comply with regulatory and documentation requirements.

Responsibilities

• Schedule homemaking, personal care, and home health aide services.
• Staff planned and unplanned absences.
• Manage client records and regulatory documentation.
• Report CWA cases weekly and document updates.
• Coordinate caregiver availability and trainings.
• Communicate with clients weekly about staffing updates.
• Report to the Lead Staffing Specialist or Director of Operations.

Skills

Regulatory Compliance

Client Scheduling

Organization

Verbal Communication

Bilingual Fluency

Education

High School Diploma or GED

Tools

Arrow

CWA Management

Job description

• Schedule appropriate homemaking, personal care, and home health aide services for all requests
• Staff planned and unplanned absences in a timely manner
• Manage and update clients without an attendant (CWA), holds, and related regulatory documentation
• Report CWA cases weekly to the team and contact clients to document updates in Arrow
• Submit client communication forms (2067) as required
• Complete compliance items in Arrow for tracking new hire status
• Update attendant availability
• Ensure compliance with 3040 and perform or coordinate verbal orientations
• Maintain accurate current and prospective caregiver schedules
• Contact CWA clients weekly to keep them informed about staffing efforts
• Perform other duties and projects as assigned
• Report to the Lead Staffing Specialist or Director of Operations

Requirements

• High school diploma or GED
• Professional verbal and written communication skills
• Excellent organizational skills
• Employment or personal experience understanding the issues and needs of the elderly or disabled
• 2+ years of experience in a fast-paced office preferred
• Access to public transportation or a dependable vehicle
• Valid driver's license and auto insurance in accordance with state laws
• Bilingual fluency in Spanish, Chinese (Mandarin/Cantonese), Russian, or Portuguese may be required as needed
• Ability to comply with applicable regulatory and documentation requirements

Core Competencies

Demonstrates strong organizational and communication skills while managing caregiver schedules and ensuring compliance with regulatory documentation. Capable of effectively coordinating services for elderly or disabled clients and maintaining accurate records.

Highest-signal resume keywords

• Client Communication
• Regulatory Compliance
• Organizational Skills
• Bilingual Fluency
• Experience with Elderly Care

ATS Optimization Keywords

Hard Skills

• Regulatory Documentation
• Client Scheduling
• CWA Management
• Compliance Tracking
• Verbal Orientation

Soft Skills

• Professional Communication
• Organizational Skills

Certifications & Qualifications

• High School Diploma
• GED
• Valid Driver's License

Industry Keywords

• Home Health Aide Services
• Personal Care
• Elderly Care
• Caregiver Scheduling

Tools & Technologies

• Arrow