Staffing Coordinator | Purchasing Specialist | SNF

Wesley Homes; Auburn (WA); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health insurance

PTO + holidays

401(k) with company match

On-site food discounts

Employee assistance program

Job summary

Wesley Homes in Auburn, WA, is seeking a Staffing & Purchasing Coordinator to manage schedules for the Rehabilitation & Care Center, oversee temporary labor, and ensure adherence to policies. You will handle vendor coordination, inventory, and compliance documentation in a fast-paced healthcare setting.

The role emphasizes proactive communication, attention to detail, and collaboration with HR to ensure smooth staffing and service continuity.

Qualifications

• High School diploma or equivalent required.
• Proficiency with mobile apps, web-based software and standard business tech.
• Experience using Microsoft Office (Excel, Word, PowerPoint, etc.).
• Experience creating and managing schedules for a 24/7 operation.
• Experience in a healthcare setting preferred.
• Inventory and supply management experience helpful.
• Willingness to work in a fast-paced, regulated, customer-facing environment.

Responsibilities

• Create and maintain schedules for the Rehabilitation & Care Center.
• Utilize a web-based staffing program to manage temporary labor as needed.
• Ensure rest and meal periods are taken per company policy; meal period waivers submitted to HR.
• Track and report exceptions to posted schedules (absences, tardiness, etc.).
• Serve as point-of-contact for callouts and backfill open shifts.
• Generate and monitor overtime and attendance reports.
• Partner with HR to ensure modified duty and accommodations are followed.
• Ensure all medical-related documents are scanned to HR.
• Inventory and maintain supplies per Lean and 5S principles.
• Order supplies per guidelines to ensure continuity of services.
• Maintain compliance files for temporary labor and vendor partners.
• Enter work orders into the web-based program as needed.
• Adhere to HIPAA policies and guidelines.
• Perform other duties, projects, and administrative tasks as assigned.

Skills

Proactive communication

Operational excellence

Healthcare knowledge

Attention to detail

Education

High School diploma or GED

Tools

Microsoft Office

Mobile apps & web-based software

Lean & 5S principles

Job description

We understand that finding a place to belong is important. At Wesley, we care about your development, we are committed to continuous improvement, and we all grow together.

Wesley is a place where your energy and enthusiasm are welcome and your talents are developed. A place where you feel recognized, valued and rewarded. A place where you can dedicate yourself to caring for others, knowing that you are part of an organization that is equally dedicated to caring for you and your career.

Our Total Rewards philosophy takes a balanced approach, designed to support employees at every stage of their career journey. We review our offerings annually to ensure theyremainmeaningful. In addition to competitive wages and a commitment to pay equity, we offer the following benefits and other compensation:

Health & Insurance Benefits

• Employees, and their families if elected, can participate in medical insurance (full time and ACA eligible), dental (full time), vision (full time) and group life (employee only coverage - full time).

Time Off & Holidays

• We offer a combined paid time off (PTO) policy which incorporates state paid sick leave with company paid time off at an accrual rate of 0.0607 per hour worked, equivalent to 120 hours of PTO at 2,080 hours worked in a year. The PTO accrual rate increases after two years of service and again after five years of service.
• We offer 6 Paid Holidays (8 hours - full time, 6 hours - part-time per event, excluding on-call staff) and 1 Personal Holiday of Choice per year (excluding on-call staff).

Retirement & Financial Well-Being

• Retirement planning is encouraged through our 403(b) plan that includes a generous 100% company match on the first 4% of earnings an employee contributes. There is a 5-year vesting schedule for the company match, and minors are ineligible for the company match.
• Gain access to your net earnings when you need it with on-demand pay through Dayforce Wallet.

Perks & Wellness

• To assist employees with challenges outside of the workplace, Wesley offers an Employee Assistance Program (EAP), which is 100% company paid. Additionally, Wesley Community Foundation provides grants to qualifying employees for both emergency assistance and educational advancement.
• A food and beverage discount of 50% is available to all employees at any Wesley bistro and marketplace.

Recognition That Matters

• The efforts and contributions of our valued employees are celebrated on our best-in-class recognition and reward platform, Inspire. Points earned for assorted reasons may be redeemed for a variety of merchandise, gift cards, cash cards, tickets, travel and other experiences selected by the employee.

Wesley is two-time winner of the LeadingAge Washington Excellence in the Workplace Award.

This summary is intended to reflect the most reasonable and genuinely expected offering of benefits and other compensation for the posted job. The official website for all Wesley job postings is https://wesleychoice.org/careers/. Wesley is not responsible for content on third-party job boards. Salary ranges, benefits and other compensation are subject to change.

Enrich the lives of older adults through community, choice, and continuing care in the Staffing & Purchasing Coordinator role. The Staffing & Purchasing Coordinator manages schedules to ensure care continuity, orders and maintains supplies, manages compliance for vendor-partners, and supports adherence to work-related policies. Find your sense of belonging at Wesley!

You will provide continuing care through these responsibilities

Essential functions of this position include the following.

• Create and maintain schedules for the Rehabilitation & Care Center.
• Utilize a web-based staffing program to manage temporary labor, as needed.
• Ensure rest and meal periods are taken per company policy; meal period waivers are submitted to Human Resources for processing.
• Ensure exceptions to posted schedules (absences, tardiness, early outs, etc.) are tracked and reported per company policy.
• Serve as point-of-contact for callouts and backfill open shifts, as appropriate.
• Generate and monitor reports for overtime, missing time clock punches, and patterns of irregular attendance.
• Partner with Human Resources to ensure modified duty and reasonable accommodations are followed.
• Ensure all medically-related documentation, including injury and illness packets, are immediately scanned to Human Resources.
• Inventory and maintain supplies in accordance with Lean and 5S principles.
• Order supplies according to expense guidelines and to ensure continuity of services.
• Maintain compliance files for temporary labor and other vendor-partners.
• Enter work orders into web-based program, as needed.
• Understand and adhere to HIPAA policies and guidelines.
• Perform other duties, projects, and administrative tasks as assigned.

Our requirements and qualifications for success

• High School diploma, GED, or equivalent work experience.
• Proficiency with mobile apps, web-based software, and other common business technology.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, etc.).
• Prior experience creating and managing schedules for a 24/7 operation.
• Prior experience in a healthcare setting.
• Prior experience with inventory and supply management.
• Willingness to work in a fast-paced, regulated, customer-facing work environment.
• Demonstrate proactive communication, high integrity, and a commitment to operational excellence.

Physical, environmental, and mental requirements

• Bending, stooping, walking, sitting, and standing throughout the business day.
• Must be able to lift up to 50 pounds (supplies and record boxes).
• Ability to sit for a period of time working at a computer terminal.
• The ability to remain calm during an emergency or unforeseen event.
• Near and far vision.
• The ability to communicate information and ideas in speaking so others will understand.
• The ability to listen to and understand information and ideas presented through spoken words and sentences.

Salary Range: $26.04 to $37.53 per hour