Staffing Coordinator - PCS Administration - PT - Evening

Stormont Vail Health; Topeka (KS); On-site; USD 25,000 - 36,000; Part time

Job summary

Stormont Vail Health in Topeka, KS is seeking a Staffing Coordinator for the PCS Administration (Evening shift) to develop and manage the shift-to-shift staffing plan for Acute Care Services, ensuring appropriate coverage across Critical Care and Medical-Surgical units.

The role partners with the Command Center and the Administrative Director of Acute Care Services to forecast workload, review staffing variances, and communicate staffing changes clearly to staff, contributing to patient care

Qualifications

• Associate degree in healthcare, business or related field required.
• 60 college credit hours in a related field required.
• Bachelor's degree in healthcare, business or related field preferred.

Responsibilities

• Develops and adjusts shift-to-shift staffing plans for Acute Care Services.
• Forecasts capacity and demand using modeling tools.
• Monitors call-ins and adjusts staffing accordingly.
• Assigns staff to departments through floating as needed.
• Keeps staffing records, schedules and assignments up to date.
• Communicates staffing updates and covers open shifts using approved channels.

Skills

Record keeping

Mathematical concepts

Organizational skills

Communication skills

Education

Associate's Degree in healthcare/business/related field

60 college credits in related field

Bachelor's Degree preferred

Job description

## Staffing Coordinator - PCS Administration - PT - EveningApply: Topeka, KS: Part time: Posted Today: req24352Position Status:Part timeShift:Second Shift (Evenings - Less than 12 hours per shift) (United States of America)Hours per week:16Job Information Exemption Status: Non-Exempt A Brief Overview The Staffing Coordinator is the primary individual responsible for developing and managing the shift-to-shift staffing plan for Acute Care Services at the Topeka campus. This role supports two core functions—staffing and scheduling—by maintaining real time awareness of staffing needs and available resources across acute care service areas. Serving as a key operational resource, the Staffing Coordinator collaborates closely with the Command Center and the Administrative Director of Acute Care Services to analyze workload, assess staffing variances, and recommend appropriate staffing and scheduling strategies. The position functions as the central point of contact for staffing related communication, proactively notifying staff of open shifts, coverage needs, and schedule changes. Through timely, clear, and professional communication using approved channels, the Staffing Coordinator supports adequate staffing levels, continuity of patient care, and overall operational efficiency. Education Qualifications* Associate's Degree Associate degree in healthcare, business or related field. Required or* 60 college credit hours in a related field. Required* Bachelor's Degree Associate degree in healthcare, business or related field. PreferredExperience Qualifications* 2 years Experience working in an acute care/hospital setting or related healthcare experience PreferredSkills and Abilities* Ability to accurately prepare and maintain records, files, and reports.* Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.* Strong organizational, interpersonal and communication skills.What you will do* Develops, oversees, and adjusts shift‐to‐shift staffing plans for Acute Care Services in collaboration with the Administrative Director and Command Center to ensure appropriate staffing across Critical Care and Medical‐Surgical service lines based on patient needs and available resources.* Utilizes forecasting and modeling tools to present capacity and demand analysis. Delivery of information to department leadership pertaining to scheduling challenges on a regular and frequent basis.* Monitor, receive and maintain call ins and adjust staffing according to available resources. Assign staff to all departments through floating across the system based on the census and productivity targets.* Effectively tracks and manages staffing information including staffing changes, staffing schedules and changes in staff assignments. Responsible for updating and publishing the Facilitated Staffing Guide (FAC Board).* Meets with Department Managers weekly to review schedules and solve staffing and scheduling challenges. Responsible for adherence to financial goals while scheduling, with consistent mindfulness of overtime, incentive contracts and department productivity.* Tracks, compiles, analyzes and reports on a variety of data related to scheduling and acute care workforce. Provides information and analysis to management as requested, through special projects and ad hoc reporting.* Serves as the primary point of contact for staffing‐related communication, proactively notifying staff of open shifts, coverage needs, schedule changes, and staffing updates using approved communication channels.* Maintains real-time accuracy of the time and attendance system by immediately updating staffing changes resulting from daily staffing decisions, including call-ins, call-offs, float assignments, shift modifications, coverage adjustments.* Assists in the development and and recommendations of best practice recommendation to clinical leaders that will help support ongoing support of workforce and scheduling.* Collaborates closely with leadership to increase knowledge, productivity, and support when needed.* Consistent and positive communication with nursing units and across the system.* Serves as a liaison between staff and leadership by managing staffing‐related inquiries and issues and supporting resolution efforts. Assists department leadership with scheduling communication for new staff to ensure a seamless onboarding experience.Required for All Jobs* Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health* Performs other duties as assignedPatient Facing Options* Position is Not Patient FacingRemote Work Guidelines* Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.* Stable access to electricity and a minimum of 25mb upload and internet speed.* Dedicate full attention to the job duties and communication with others during working hours.* Adhere to break and attendance schedules agreed upon with supervisor.* Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.Remote Work Capability* On-Site; No RemoteScope* No Supervisory Responsibility* No Budget Responsibility No Budget ResponsibilityPhysical Demands* Balancing: Occasionally 1-3 Hours* Carrying: Occasionally 1-3 Hours* Climbing (Stairs): Rarely less than 1 hour* Crawling: Rarely less than 1 hour* Crouching: Rarely less than 1 hour* Eye/Hand/Foot Coordination: Frequently 3-5 Hours* Feeling: Occasionally 1-3 Hours* Grasping (Fine Motor): Occasionally 1-3 Hours* Grasping (Gross Hand): Occasionally 1-3 Hours* Handling: Occasionally 1-3 Hours* Hearing: Frequently 3-5 Hours* Kneeling: Rarely less than 1 hour* Lifting: Occasionally 1-3 Hours up to 25 lbs* Pulling: Occasionally 1-3 Hours up to 25 lbs* Pushing: Occasionally 1-3 Hours up to 50 lbs* Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs* Reaching (Overhead): Occasionally 1-3 Hours up to 25 lbs* Repetitive Motions: Frequently 3-5 Hours* Sitting: Frequently 3-5 Hours* Standing: Occasionally 1-3 Hours* Stooping: Rarely less than 1 hour* Talking: Frequently 3-5 Hours* Walking: Occasionally 1-3 HoursWorking Conditions* Dusts: Rarely less than 1 hour* Infectious Diseases: Rarely less than 1 hour* Needle Stick: Rarely less than 1 hour* Noise/Sounds: Rarely less than 1 hour* Risk of Exposure to Blood and Body Fluids: Rarely less than 1 hour* Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour