Staffing Coordinator - Nursing Administration - FT - Rotating

Jefferson Health; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Jefferson Health’s Resource Management Center is seeking a Staffing Office Coordinator to manage daily staffing and provide administrative support across designated centers. You will adjust nursing schedules, validate census projections, and coordinate with nurse managers to ensure safe, efficient coverage while upholding policies and compassionate patient care.

This role requires strong attention to detail, critical thinking, and excellent communication.

Qualifications

• Education: High School Diploma or GED.
• Less than 1 year healthcare experience.
• Experience in fast-paced customer service preferred.
• Familiarity with medical terminology preferred.

Responsibilities

• Adjust nursing staff work schedules per established contracts and policies for approval by Nurse Manager/Nursing Supervisor.
• Review and validate projected census in scheduling system for upcoming shifts.
• Engage with charge nurses, unit managers and Nursing Supervisor to assess staffing needs.
• Develop staffing proposals for off shifts based on acuity, census, and available staff.
• Document with detail and accuracy; escalate issues per process.
• Manage staff absence notification calls and relay information to Nursing leadership.
• Communicate staffing changes to Nurse Manager/Nursing Supervisor promptly.
• Serve as primary end user for scheduling software and participate in its development and maintenance.
• Provide administrative support and customer service; participate in training and orientation of new staff.

Skills

Critical thinking

Collaborative

Attention to detail

Customer service

Education

High School Diploma/GED

Tools

Scheduling software

Job description

The Resource Management Center is the centralized location for daily staffing functions for designated regions across the enterprise. The Staffing Office Coordinator provides daily staffing functions as well as administrative support for designated Resource Management Centers and ensures accurate use of organizational policies and procedures. Critical thinking, collaborative decision making, high attention to detail, and the ability to function under pressure with the focus remaining on caring customer service is essential. (3) 12 hour shifts per week. Every third weekend. 1 Summer 1 Winter holiday requirement.**Job Description***Articulates the job's main responsibilities. This is not intended to be an exhaustive list of all essential functions or all duties performed. The essential functions listed below and percentage of time may vary between departments and locations, and are subject to change based on management discretion and organizational needs. Other responsibilities may be assigned at the discretion of management to meet organizational needs.** Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.* Recognizes the patients, their family/designated care partner(s) in providing safe, compassionate and coordinated care based on respect for patient's personal preferences, priorities, needs, and cultural beliefs and values.* Communicates with and supports the interprofessional team and designated care partners.* Adjusts nursing staff work schedules in accordance with established contracts, policies and procedures for approval by unit Nurse Manager/Nursing SupervisorReviews and validates the projected census in scheduling system to determine potential staffing shortages and surpluses for each unit/department for upcoming shifts.Engages in ongoing communication with the charge nurses, unit managers and/or the Nursing Supervisor to assess and confirm staffing needs for each unit/department for upcoming shifts.Develops a staffing proposal for review by the Nursing Supervisor on the off shifts, utilizing critical thinking skills based on acuity, census, and available staff.Documents with detail and accuracy.Escalates staffing issues according to the established departmental process.Manages staff phone calls related to absence notification for their scheduled shift and conveys information to Nursing Supervisor/Nurse Manager in addition to documenting within scheduling system.Communicates staffing changes to the Nurse Manager/Assistant Nurse Manager or Nursing Supervisor in a timely manner, either verbally or by text page.Works with the unit Nurse Manager/Nursing Supervisor to determine scheduling/staffing needs for upcoming shiftsServes as a primary end user and system expert for scheduling software, including active participation in development, testing, implementation and maintenance of the scheduling software.* Provides Other Administrative Support and Customer Service\\* Makes recommendations to the Staffing Office Manager for continuous education and process improvement initiatives related to improving office workflows and employee care.\\* Participates on project committees and staff meetings.\\* Participates in the training and orientation of new staff.\\* Provides coaching and feedback to peers as appropriate.\\* Presents a professional office demeanor that emphasizes exceptional customer service and consideration.\\* Answers the telephone using an agreed upon protocol; forwards calls as appropriate; takes messages accurately; returns voicemail messages in a reasonable timeframe according to departmental protocol **QUALIFICATIONS***The requirements listed below are representative of the knowledge, skill, and/or ability required or preferred.***Education - Required*** High School Diploma/GED **Experience - Required*** Less than 1 year healthcare experience **Experience - Preferred*** Less than 1 year Experience in a fast-paced customer service or medical environment preferred.* Less than 1 year Familiarity with medical terminology is preferred **Knowledge, Skills and Abilities - Required*** Healthcare Knowledge - Knowledge of medical terminology, patient care needs and their role in interprofessional team.* Execution of Delegated Tasks - Ability to complete delegated tasks within scope of role.* Cultural Awareness- Knowledge of people with diverse backgrounds and the ability to convey respect and connect effectively.* Effective Communication- Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Uses the language of partnership with patients and families, engaging them in their health and health care.**Work Shift**Rotating (United States of America)**Worker Sub Type**Regular**Employee Entity**Thomas Jefferson University Hospitals, Inc.**Primary Location Address**111 S 11th Street, Philadelphia, Pennsylvania, United States of AmericaNationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.