Staffing Coordinator - Nursing Staffing Office - Per Diem Days - Jefferson Abington

Thomas-Jefferson-University-; Weldon (PA); On-site; USD 52,000 - 78,000; Part time

Benefits offered by this job

Medical and prescription insurance

Tuition assistance

Retirement plans

Flexible spending accounts

Job summary

Thomas Jefferson University is seeking a Staffing Coordinator for the Nursing Staffing Office at Abington. This per diem daytime role involves adjusting schedules, communicating staffing needs, and supporting the Nursing Supervisor and Nurse Manager in daily staffing operations.

The candidate will manage absence notifications, coordinate with interprofessional teams, and handle scheduling system data with precision and care, ensuring excellent patient care coordination.

Qualifications

• High School Diploma or GED required.
• Healthcare knowledge and ability to communicate with care partners.
• Ability to adjust staff schedules per protocol.

Responsibilities

• Adjust nursing staff work schedules according to contracts and policies.
• Manage absence notifications and communicate changes to nursing leadership.
• Serve as system expert for scheduling software and provide admin support.
• Provide customer service and administrative support to staff and visitors.

Skills

Critical thinking

Attention to detail

Customer service

Interprofessional teamwork

Effective communication

Scheduling coordination

Education

High School Diploma/GED

Tools

Scheduling software

Job description

Number of Positions In Requisition1Job DetailsThe Resource Management Center is the centralized location for daily staffing functions for designated regions across the enterprise. The Staffing Office Coordinator provides daily staffing functions as well as administrative support for designated Resource Management Centers and ensures accurate use of organizational policies and procedures. Critical thinking, collaborative decision making, high attention to detail, and the ability to function under pressure with the focus remaining on caring customer service is essential.Job DescriptionStaffing Coordinator - Nursing Staffing Office - Per Diem Days - Jefferson AbingtonJob DutiesInteracts with co-workers, visitors, and other staff consistent with the values of Jefferson.Recognizes the patients, their family/designated care partner(s) in providing safe, compassionate and coordinated care based on respect for patient's personal preferences, priorities, needs, and cultural beliefs and values.Communicates with and supports the interprofessional team and designated care partners.Adjusts nursing staff work schedules in accordance with established contracts, policies and procedures for approval by unit Nurse Manager/Nursing SupervisorReviews and validates the projected census in scheduling system to determine potential staffing shortages and surpluses for each unit/department for upcoming shifts.Engages in ongoing communication with the charge nurses, unit managers and/or the Nursing Supervisor to assess and confirm staffing needs for each unit/department for upcoming shifts.Develops a staffing proposal for review by the Nursing Supervisor on the off shifts, utilizing critical thinking skills based on acuity, census, and available staff.Documents with detail and accuracy.Escalates staffing issues according to the established departmental process.Manages staff phone calls related to absence notification for their scheduled shift and conveys information to Nursing Supervisor/Nurse Manager in addition to documenting within scheduling system.Communicates staffing changes to the Nurse Manager/Assistant Nurse Manager or Nursing Supervisor in a timely manner, either verbally or by text page.Works with the unit Nurse Manager/Nursing Supervisor to determine scheduling/staffing needs for upcoming shiftsServes as a primary end user and system expert for scheduling software, including active participation in development, testing, implementation and maintenance of the scheduling software.Provides Other Administrative Support and Customer Service* Makes recommendations to the Staffing Office Manager for continuous education and process improvement initiatives related to improving office workflows and employee care.* Participates on project committees and staff meetings.* Participates in the training and orientation of new staff.* Provides coaching and feedback to peers as appropriate.* Presents a professional office demeanor that emphasizes exceptional customer service and consideration.* Answers the telephone using an agreed upon protocol; forwards calls as appropriate; takes messages accurately; returns voicemail messages in a reasonable timeframe according to departmental protocolMinimum QualificationsHigh School Diploma/GEDLess than 1 year healthcare experienceHealthcare Knowledge -Knowledge of medical terminology, patient care needs and their role in interprofessional team.Execution of Delegated Tasks -Ability to complete delegated tasks within scope of role.Cultural Awareness-Knowledge of people with diverse backgrounds and the ability to convey respect and connect effectively.Effective Communication-Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Uses the language of partnership with patients and families, engaging them in their health and health care.Additional QualificationsPhysical DemandsLift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.Work ShiftWorkday Day (United States of America)Worker Sub TypeRegularEmployee EntityAbington Memorial HospitalPrimary Location Address1200 Old York Road, Abington, Pennsylvania, United States of AmericaNationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.BenefitsJefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps ), have access to medical (including prescription) insurance.