Staffing Coordinator - Nursing Administration

Prime Healthcare; Olympia Fields (IL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

401K

Medical

Dental

Vision

Tuition reimbursement

Paid time off

Job summary

Olympia Fields Hospital, part of Prime Healthcare, is seeking a Staffing Coordinator to support Nursing Admin. The role entails staffing and scheduling across departments, real-time adjustments, and posting deadlines per hospital policy or CBA.

You will forecast staffing needs, review agency candidates, and ensure compliant onboarding in the Vendor Management System, partnering with CNO and department leaders.

Qualifications

• High School Diploma or equivalent required.
• Experience with Microsoft Office applications.
• Strong interpersonal communication skills required.
• Experience in healthcare preferred, preferably in an acute care setting.
• Ability to excel in a fast-paced environment.

Responsibilities

• Staff departments schedules aligning with the needs of individual departments and posting deadlines per hospital policy or CBA.
• Schedule staff in productive and cost-effective ways and adjust for PTO, sick leave, and gaps in real-time.
• Review and approve requests for supplemental agency personnel and swift placement decisions with CNO and Department Leadership.
• Update agency orders in Vendor Management System (VMS) and ensure compliance files are complete.
• Reconcile VMS invoices with Finance and establish a pattern of agency reduction to control staffing costs.

Skills

Microsoft Office

Interpersonal communication

Healthcare experience

Fast-paced environment

Education

High School Diploma

Job description

Overview

Department: Nursing Admin

Shift: Full Time, Days; 11a-11p

Facility: Olympia Fields Hospital

Location: Olympia Fields, IL

Responsibilities

The Staffing Coordinator provides staffing and scheduling support for assigned departments. In collaboration with the Chief Nursing Officer (CNO) and Department Leadership, supports the creation and revision of department schedules by matching the needs of the individual departments to the number of personnel available. Will meet schedule posting deadlines according to Hospital policy or Collective Bargaining Agreement (CBA). Schedules staff in the most productive and cost-effective manner, utilizing all the staffing strategies determined by the organization. Evaluates and revises as needed the daily staffing of departments including replacement of personnel due to paid time off, sick leave, leave of absence, and/or other unexpected circumstances. Obtains daily staffing needs from assigned departments at regular intervals throughout the shift and by way of active rounding in the units to make changes in real-time to flex, float, or fill-in gaps. Participates in the Hospital position control meetings, working with C-Suite to review schedules and staffing reports. Forecasts staffing needs so that emergencies in staffing are avoided.

Responsible for supporting the review and approval process for the Hospital to request supplemental agency personnel. Reviews contracted labor candidates presented to the Hospital in a timely manner to determine those who are qualified and submits to the CNO and Department Leadership for swift placement decision. Updates agency candidate orders in Vendor Management System (VMS). Ensures that all incoming agency personnel have complete compliance files in the VMS. In collaboration with Finance department, reconciles VMS invoices for hours and charges due to agencies. Establishes a pattern of agency reduction.

Qualifications

EDUCATION, EXPERIENCE, TRAINING

1. High School Diploma or equivalent required.

2. Experience and proficiency with Microsoft Office applications required.

3. Strong interpersonal communication skills required.

4. Experience in healthcare preferred, preferably in an acute care setting.

5. Ability to excel in a fast-paced environment.

Pay Transparency

Olympia Fields Hospital offers competitive compensation and a comprehensive benefits package that provides employees the flexibility to tailor benefits according to their individual needs. Our Total Rewards package includes, but is not limited to, paid time off, a 401K retirement plan, medical, dental, and vision coverage, tuition reimbursement, and many more voluntary benefit options. A reasonable compensation estimate for this role, which includes estimated wages, benefits, and other forms of compensation, is $15.39 to $22.29. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire, in which a wide range of factors will be considered, including but not limited to, skillset, years of applicable experience, education, credentials and licensure.

The company is dedicated to empowering its staff with a comprehensive, competitive benefits package, allowing them the freedom to customize their benefits to fit their unique needs. Our abundant resources, programs, and voluntary options serve as a foundation for individual growth and well-being. Learn more here: https://www.primehealthcare.com/benefitsthatmattermost/

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Employment Status

Full Time

Shift

Days

Equal Employment Opportunity

Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf