Staffing Coordinator

Prime Healthcare; Olympia Fields (IL); On-site; USD 31,000 - 46,000; Full time

Benefits offered by this job

Total Rewards package

401K

Job summary

Prime Healthcare's Olympia Fields Hospital is seeking a Staffing Coordinator to support staffing and scheduling across departments. You will partner with the CNO and department leaders to align schedules with needs, post schedules on time, and adjust staffing in real time for PTO, sickness, and leaves.

You will review agency staffing requests, manage VMS orders, and work with Finance to reconcile invoices, aiming to reduce reliance on agency personnel while maintaining service levels.

Qualifications

• High School Diploma or equivalent required.
• Experience with Microsoft Office applications required.
• Strong interpersonal communication skills required.
• Experience in healthcare preferred.

Responsibilities

• Staff and schedule for assigned departments with CNO and leadership.
• Meet schedule posting deadlines per hospital policy or CBA.
• Forecast staffing and adjust in real time for gaps and absences.
• Review and approve supplemental agency staffing requests.
• Manage agency candidate orders in VMS and ensure compliance files.
• Reconcile VMS invoices with Finance and monitor agency usage.

Skills

Microsoft Office

Interpersonal communication

Healthcare experience*, preferred

Education

High School Diploma or equivalent

Job description

The Staffing Coordinator provides staffing and scheduling support for assigned departments. In collaboration with the Chief Nursing Officer (CNO) and Department Leadership, supports the creation and revision of department schedules by matching the needs of the individual departments to the number of personnel available. Will meet schedule posting deadlines according to Hospital policy or Collective Bargaining Agreement (CBA). Schedules staff in the most productive and cost-effective manner, utilizing all the staffing strategies determined by the organization. Evaluates and revises as needed the daily staffing of departments including replacement of personnel due to paid time off, sick leave, leave of absence, and/or other unexpected circumstances. Obtains daily staffing needs from assigned departments at regular intervals throughout the shift and by way of active rounding in the units to make changes in real-time to flex, float, or fill-in gaps. Participates in the Hospital position control meetings, working with C‑Suite to review schedules and staffing reports. Forecasts staffing needs so that emergencies in staffing are avoided.

Responsible for supporting the review and approval process for the Hospital to request supplemental agency personnel. Reviews contracted labor candidates presented to the Hospital in a timely manner to determine those who are qualified and submits to the CNO and Department Leadership for swift placement decision. Updates agency candidate orders in Vendor Management System (VMS). Ensures that all incoming agency personnel have complete compliance files in the VMS. In collaboration with Finance department, reconciles VMS invoices for hours and charges due to agencies. Establishes a pattern of agency reduction.

Qualifications

• 1. High School Diploma or equivalent required.
• 2. Experience and proficiency with Microsoft Office applications required.
• 3. Strong interpersonal communication skills required.
• 4. Experience in healthcare preferred, preferably in an acute care setting.
• 5. Ability to excel in a fast‑paced environment.

Pay Transparency

Olympia Fields Hospital offers competitive compensation and a comprehensive benefits package that provides employees the flexibility to tailor benefits according to their individual needs. Our Total Rewards package includes, but is not limited to, paid time off, a 401K retirement plan, medical, dental, and vision coverage, tuition reimbursement, and many more voluntary benefit options. A reasonable compensation estimate for this role, which includes estimated wages, benefits, and other forms of compensation, is $15.39 to $22.29. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire, in which a wide range of factors will be considered, including but not limited to, skillset, years of applicable experience, education, credentials and licensure.

The company is dedicated to empowering its staff with a comprehensive, competitive benefits package, allowing them the freedom to customize their benefits to fit their unique needs. Our abundant resources, programs, and voluntary options serve as a foundation for individual growth and well‑being. Learn more here: https://www.primehealthcare.com/benefitsthatmattermost/

Employment Status

Full Time

Shift

Days

Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf