Staffing Coordinator (LVN/CNA preferred)

EXALT HEALTH REHABILITATION HOSPITAL CONROE LLC; Conroe (TX); On-site; USD 54,000 - 76,000; Full time

Job summary

Exalt Health Rehabilitation Hospital Conroe LLC in Conroe, TX, is seeking a Nurse Staffing Coordinator to ensure optimal nursing coverage and smooth daily operations in our inpatient rehabilitation unit. You will develop schedules, monitor census and acuity, and respond to changes in staffing needs.

The role requires strong communication with nursing units, use of staffing software, and the ability to generate reports for leadership.

Qualifications

• Current, unencumbered license to practice vocational nursing or a Certified Nurse Assistant in the state where currently practicing.
• Current BLS via the American Heart Association or American Red Cross required.
• 2–3 years' experience with staffing in an inpatient rehabilitation hospital setting.
• Experience managing Paylocity HRIS scheduling tools a plus.

Responsibilities

• Develop and maintain daily, weekly, and monthly nursing schedules, ensuring alignment with patient census, acuity, and established staffing ratios.
• Proactively anticipate staffing needs, coordinate with internal staff, and utilize agency or per diem resources as needed.
• Respond promptly to call-ins, unexpected absences, and fluctuations in patient census to ensure adequate coverage across all shifts.
• Track and approve time off requests, ensuring compliance with policies and minimizing scheduling conflicts.
• Collaborate with nursing units to identify staffing needs and discuss patient acuity levels.
• Build relationships with nursing agency representatives to streamline external resources.
• Maintain clear communication with nursing staff regarding schedule changes, open shifts, and overtime requirements.
• Utilize staffing software to input schedules, track attendance, and manage personnel data with accuracy.
• Generate and analyze staffing metrics to identify trends and support decision-making.
• Provide regular reports to the Director of Nursing or Nursing Supervisor on staffing status and trends.

Skills

Staff scheduling

Communication

Analytical thinking

Time management

Education

Vocational Nursing License or CNA

Tools

Paylocity HRIS

Job description

Description

Exalt Health, an acute rehabilitation hospital, provides an intensive rehabilitation program, and admitted patients must be able to tolerate three hours of intense rehabilitation services per day. Focused on caring for patients with complex rehabilitative needs such as stroke, spinal cord injury, brain injury, head trauma, medically debilitation conditions, neurological disorders, cardio-pulmonary amputations, orthopedic injuries, and multiple major traumas.

Position Summary

The Nurse Staffing Coordinator plays a crucial role in ensuring optimal staffing levels and smooth operational flow within our inpatient rehabilitation hospital. This role involves proactive scheduling, real-time staffing adjustments, and effective communication with nursing units to maintain safe and effective patient care.

Essential Duties and Responsibilities

Staffing Management:

• Develop and maintain daily, weekly, and monthly nursing schedules, ensuring alignment with patient census, acuity, and established staffing ratios.
• Proactively anticipate staffing needs, coordinate with internal staff, and utilize agency or per diem resources as needed.
• Respond promptly to call-ins, unexpected absences, and fluctuations in patient census to ensure adequate coverage across all shifts.
• Track and approve time off requests (vacation, sick leave, etc.), ensuring compliance with policies and minimizing scheduling conflicts.

Communication and Coordination:

• Collaborate closely with nursing units to identify staffing needs, discuss patient acuity levels, and address emerging concerns.
• Build strong relationships with nursing agency representatives to streamline the utilization of external resources.
• Maintain clear and timely communication with nursing staff regarding schedule changes, open shifts, and mandatory overtime requirements.

Data Management and Reporting:

• Utilize staffing software to input schedules, track attendance, and manage personnel data with accuracy.
• Generate and analyze staffing metrics (e.g., overtime usage, agency utilization, vacancy rates) to identify trends and support decision-making.
• Provide regular reports to the Director of Nursing or Nursing Supervisor on staffing status and relevant trends.

Requirements

Licenses or Certifications

• Current, unencumbered license to practice vocational nursing or a Certified Nurse Assistant in the state where currently practicing.
• Current BLS via the American Heart Association or American Red Cross required.

Education, Training, and Experience

• 2 - 3 years' experience with staffing in an inpatient rehabilitation hospital setting.
• Experience managing Paylocity HRIS scheduling tools a plus.
• Familiarity with patient classification/acuity systems.

Skills and Abilities, Proficiency and Productivity Standards

• Organizes and prioritizes tasks and projects, accurately completing job responsibilities within the specified time constraints.
• Excellent attention to detail and accuracy.
• Analytical and problem-solving abilities.
• Ability to work under deadlines and handle multiple tasks.
• Speaks and communicates English effectively in verbal and written format; writes legibly.
• Reading and comprehension at the level necessary to perform job duties appropriately.
• Works cooperatively with co-workers and other hospital employees
• Functions proficiently in a Microsoft Windows environment (Outlook, Word, Excel, PowerPoint)

Exalt Health is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.