Staffing Coordinator (LVN/CNA preferred)

Exalt Health, LLC.; Conroe (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Exalt Health, LLC in Conroe, TX, seeks a Nurse Staffing Coordinator to optimize nursing schedules for an inpatient rehabilitation hospital, ensuring safe, efficient patient care.

You will manage daily to monthly staffing plans, respond to call-ins, work with nursing units and agencies, and generate staffing reports for the Nursing Director.

Requirements include LVN/LPN or CNA, BLS, 2–3 years in inpatient staffing, and Paylocity HRIS proficiency, with strong communication skills.

Qualifications

• Current, unencumbered license to practice vocational nursing or as a CNA in the state where practicing.
• BLS certification from AHA or Red Cross required.
• 2–3 years’ staffing experience in an inpatient rehabilitation hospital setting.

Responsibilities

• Develop and maintain nursing schedules daily, weekly, and monthly based on census and acuity.
• Coordinate with internal staff and per diem resources to cover shifts.
• Respond to call-ins, absences, and census changes to ensure adequate coverage across all shifts.
• Track and approve time off requests in line with policies.

Skills

Staffing coordination

Scheduling

Communication

Attention to detail

MS Excel

Education

LPN license

CNA license

Tools

Paylocity HRIS

Job description

Description

Exalt Health, an acute rehabilitation hospital, provides an intensive rehabilitation program, and admitted patients must be able to tolerate three hours of intense rehabilitation services per day. Focused on caring for patients with complex rehabilitative needs such as stroke, spinal cord injury, brain injury, head trauma, medically debilitation conditions, neurological disorders, cardio-pulmonary amputations, orthopedic injuries, and multiple major traumas.

Position Summary

The Nurse Staffing Coordinator plays a crucial role in ensuring optimal staffing levels and smooth operational flow within our inpatient rehabilitation hospital. This role involves proactive scheduling, real-time staffing adjustments, and effective communication with nursing units to maintain safe and effective patient care.

Essential Duties and Responsibilities

Staffing Management:

• Develop and maintain daily, weekly, and monthly nursing schedules, ensuring alignment with patient census, acuity, and established staffing ratios.
• Proactively anticipate staffing needs, coordinate with internal staff, and utilize agency or per diem resources as needed.
• Respond promptly to call-ins, unexpected absences, and fluctuations in patient census to ensure adequate coverage across all shifts.
• Track and approve time off requests (vacation, sick leave, etc.), ensuring compliance with policies and minimizing scheduling conflicts.

Communication and Coordination:

• Collaborate closely with nursing units to identify staffing needs, discuss patient acuity levels, and address emerging concerns.
• Build strong relationships with nursing agency representatives to streamline the utilization of external resources.
• Maintain clear and timely communication with nursing staff regarding schedule changes, open shifts, and mandatory overtime requirements.

Data Management and Reporting:

• Utilize staffing software to input schedules, track attendance, and manage personnel data with accuracy.
• Generate and analyze staffing metrics (e.g., overtime usage, agency utilization, vacancy rates) to identify trends and support decision-making.
• Provide regular reports to the Director of Nursing or Nursing Supervisor on staffing status and relevant trends.

Requirements

Licenses or Certifications

• Current, unencumbered license to practice vocational nursing or a Certified Nurse Assistant in the state where currently practicing.
• Current BLS via the American Heart Association or American Red Cross required.

Education, Training, and Experience

• 2 - 3 years' experience with staffing in an inpatient rehabilitation hospital setting.
• Experience managing Paylocity HRIS scheduling tools a plus.
• Familiarity with patient classification/acuity systems.

Skills and Abilities, Proficiency and Productivity Standards

• Organizes and prioritizes tasks and projects, accurately completing job responsibilities within the specified time constraints.
• Excellent attention to detail and accuracy.
• Analytical and problem-solving abilities.
• Ability to work under deadlines and handle multiple tasks.
• Speaks and communicates English effectively in verbal and written format; writes legibly.
• Reading and comprehension at the level necessary to perform job duties appropriately.
• Works cooperatively with co-workers and other hospital employees
• Functions proficiently in a Microsoft Windows environment (Outlook, Word, Excel, PowerPoint)

Exalt Health is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.