Staffing Coordinator

Alta-Vista-Healthcare-; California (MO); On-site; USD 55,000 - 80,000; Full time

Job summary

Alta-Vista-Healthcare- is seeking a Staffing Coordinator to oversee nursing department staffing and scheduling within a healthcare facility. You will monitor daily staffing levels, coordinate CNAs and licensed nurses, and ensure administrative tasks are completed promptly to meet resident care needs.

The role requires healthcare experience and strong communication, with preference for CNA certification. Duties include attendance at committee meetings, recordkeeping, and maintaining quality

Qualifications

• Minimum of one year of health care training and/or staff coordinator experience in either acute or long-term care including supervisory experience.
• Strong written and verbal communication skills.
• Administrative and organizational ability.
• Preferred Certified Nursing Assistant license.

Responsibilities

• Follow NHPPD staffing audit guidelines and report if daily nursing hours per resident day fall below targets.
• Ensure adequate staffing of the nursing department based on budget, census, and direction by the Administrator.
• Maintain daily tardy and absenteeism calendars.
• Report to the DON all employees with excess tardiness or absenteeism per policy.
• Complete monthly nursing schedule coordinating requests for CNA and licensed nurses.
• Assist employees in accurate completion of forms related to scheduling and staffing.
• Answer employee calls regarding staffing/scheduling; prepare written correspondence as needed.
• Consult with nursing staff on staffing needs to improve services.
• Ensure administrative functions are carried out promptly for efficient operation.
• Review complaints and grievances related to scheduling and staffing.
• Other duties as necessary to meet facility needs.
• Assist with daily rounds to ensure proper nursing care and resident comfort.
• Assist in auditing CNA documentation daily.
• Attend facility committee meetings (safety, recruitment, retention, etc.).
• Maintain records of current certifications/licenses for nursing staff.
• Attend in-service training programs as scheduled.
• Assist with recordkeeping for education and orientation of new personnel.
• Follow safety procedures when operating office equipment.
• Report unsafe conditions and defective equipment to maintenance.
• Report incidents of fraud relative to false billings, cost reports, kickbacks, etc.
• Maintain confidentiality of resident care information and report incidents of unauthorized disclosure.
• Ensure residents' rights to fair and equitable treatment are followed.
• Other duties as assigned.

Skills

Healthcare experience

Staff coordination

Supervisory experience

Written communication

Administrative ability

Education

Certified Nursing Assistant license (preferred)

Job description

Qualifications

Minimum of one year of health care training and/or staff coordinator experience in either acute or long-term care including supervisory experience

Strong written and verbal communication skills

Administrative and organizational ability

Preferred Certified Nursing Assistant license

GENERAL DUTIES AND RESPONSIBILITIES

Follow NHPPD staffing audit guidelines and report to Administrator and Director of Nursing if a minimum of a daily average of 2.4 nursing hours per resident day and if a minimum daily average of 3.5 total nursing hours per resident day is not being met.

Ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budge, census, and as may be directed by facility Administrator.

Maintain daily tardy and absenteeism calendars

Report to Director of Nursing (DON) all employees with excess tardiness or absenteeism in accordance with facility policy.

Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of unit and daily assignments for all CNAs and licensed nurses.

Assist employees in accurate completion of forms (i.e. leave and day off requests, time cards, etc.) pertinent to scheduling and staffing

Answer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessary.

Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.

Ensure administrative functions are carried out promptly for an efficient operation

Review complaints and grievances pertinent to scheduling and staffing

Other related duties and responsibilities that may become necessary to meet the needs of the facility

Assist in making daily rounds to ensure residents are receiving appropriate nursing care (such as proper turning and repositioning as indicated), residents are shaved and fingernails are kept clean and trimmed, help answer call lights and make sure within reach of residents, and help assist in dining room.

Assist in auditing CNA documentation daily

Attend various committee meetings of the facility (safety, recruitment, and retention, etc.) as required.

Assist with maintaining records of current certifications/licenses for nursing department employees

Attend in-service training programs as scheduled

Assist with recordkeeping for facility education and orientation classes for newly hired personnel

Follow all established safety procedures and precautions when operating office equipment

Report all unsafe/hazardous conditions, defective equipment, etc., to maintenance immediately

Report suspected or known incidents of fraud relative to false billings, cost reports, kickbacks, etc.

Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information

Ensure that residents' rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right tot wage complaints are followed.

Other duties as assigned