Staffing Coordinator, HealthAlliance Clinton, 40hrs, Days

C240 UMass Memorial HealthAlliance-Clinton Hospital, Inc.; Leominster (MA); On-site; USD 49,760,000 - 89,573,000; Full time

Job summary

UMass Memorial Health is seeking a Staffing Coordinator to manage daily nurse staffing within the Nursing Admin team. You will enter hires into the scheduling system, update schedules, and print daily staffing sheets, ensuring accuracy and efficiency across the unit.

Responsibilities include coordinating with managers, participating in patient flow huddles, and training others on the scheduling software. A non-exempt role with a potential signing bonus is possible depending on interview outcomes.

Qualifications

• High school diploma or equivalent required.
• Knowledge of basic medical terminology.
• Strong organizational and follow up skills.
• Strong interpersonal and communication skills.
• Ability to build and maintain positive working relationships.
• Basic MS Office knowledge; ability to learn new software quickly.
• Knowledge of automated scheduling systems.
• English reading, writing and speaking fluency required.

Responsibilities

• Identify staffing needs and confer with managers throughout the day.
• Enter new hires into scheduling system and maintain schedules; print daily staffing sheets.
• Compile daily staffing information and discuss with managers/director.
• Participate in daily patient flow bed huddles.
• Call to fill staffing needs and communicate changes with charge nurses.
• Identify overtime and help reduce expenses.
• Coordinate staffing allocations to meet patient volume and budget goals.
• Manage payroll data entry and automated time cards/PeopleSoft sheets.
• Serve as a superuser for the scheduling system.
• Provide scheduling system training for new nurse managers and admins.

Skills

Medical terminology

Organizational skills

Follow-up skills

Interpersonal & communication skills

Relationship building

English proficiency

MS Office proficiency

Automated scheduling systems

Education

High school diploma or equivalent

Tools

MS Office

PeopleSoft

Automated scheduling system

Job description

Exemption Status: Non-Exempt Hiring Range: $17.36 - $31.26Please note that the final offer may vary within this range based on a candidate’s experience, skills, qualifications, and internal equity considerations.Schedule Details: Weekends – Every Other WeekendScheduled Hours: 7a-7:30p Shift: 1 – Day Shift, 10 Hours (United States of America) Hours: 40 Cost Center: 24050 - 0110 Nursing Admin

This position may have a signing bonus available. A member of the Recruitment Team will confirm eligibility during the interview process.

Major Responsibilities

• Identifies staffing needs and confers with appropriate managers throughout the day.
• Responsible for the accurate entry in the automated scheduling system: Enters all new hires into the Controller and Scheduler. Updates monthly and daily schedules, manages and prints daily staffing sheets, sign-in sheets. Posts staffing needs lists.
• Compiles daily staffing information and discusses with the appropriate manager or director.
• Participates in daily Patient Flow bed meeting “huddles”.
• Makes calls to fill staffing needs. Validates constant observation needs and communicates with charge nurses any changes in staffing needs.
• Identifies overtime staffing and participates in reduction of expenses.
• In conjunction with the Managers, identifies and maintains staffing allocations and staffing needs to meet patient volume and acuity and to meet budgetary goals.
• Coordinates payroll data entry, completion of automated time card and People Soft sheets.
• Functions as a “superuser” with automated scheduling system.
• Enters personnel data and new hire information into the scheduling system.
• Compiles productivity reports, attendance calendars, and overtime reports.
• Distributes reports to Finance Dept. and the Chief Nursing Officer (CNO).
• Provides training with automated scheduling system for new nurse managers, nursing supervisors and administrative assistants.
• Validates accuracy of schedules and provides daily staffing reports to the off-shift nursing supervisors.

Standard Staffing Level Responsibilities

• Complies with established departmental policies, procedures and objectives.
• Attends variety of meetings, conferences, seminars as required or directed.
• Demonstrates use of Quality Improvement in daily operations.
• Complies with all health and safety regulations and requirements.
• Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
• Maintains, regular, reliable, and predictable attendance.
• Performs other similar and related duties as required or directed.

Position Qualifications

License/Certification/Education:

• Required: High school diploma or equivalent

Experience/Skills:

• Required:
• 1. Knowledge of basic medical terminology
• 2. Strong organizational skills and attention to detail
• 3. Strong follow up skills
• 4. Strong interpersonal and communication skills
• 5. Ability to build and maintain positive working relationships
• 6. Basic knowledge of MS Office applications and the ability to learn new software programs rapidly
• 7. Knowledge of automated scheduling systems
• 8. Ability to read, write and speak clearly in English
• Preferred:
• 1. Minimum three (3) years of staffing experience in a healthcare organization
• Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Physical Demands and Environmental Conditions

• Constantly: Sitting, repetitive movements, working indoors
• Frequently: Standing, walking, bending, reaching, grasping, high stress level, color vision, precise motor skills, hearing, vision, Lifting, carrying, pulling, pushing 0-20 pounds
• Occasionally: Pushing, pulling, twisting, balancing, kneeling, temperature extremes

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [e-mail]. We will make every effort to respond to your request for disability assistance as soon as possible.

At UMass Memorial Health, everyone is a caregiver. No matter their responsibilities or title, every employee or “caregiver” fills an important role for our patients and their families every day. Who is a caregiver? It’s not just the person who delivers the care. It’s all the people who make it work … and make it better. Caregivers give everything that helps patients heal, from expertise to extra attention. They give clean, comfortable rooms. Fast, accurate answers. And an easier, less stressful experience. They give warm, reassuring smiles, and helping hands. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, our community and each other. And everyone, in their own unique way, plays an important part, every day.