Staffing Coordinator, Health Alliance Clinton, Per Diem

C240 UMass Memorial HealthAlliance-Clinton Hospital, Inc.; Leominster (MA); On-site; USD 24,000 - 43,000; Full time

Benefits offered by this job

Signing bonus potential

Job summary

UMass Memorial Health is seeking a Staffing Coordinator to support nursing management with daily staffing for patient care areas. Responsibilities include data entry for scheduling, timekeeping, and payroll, plus maintaining scheduling reports and equipment access.

You will collaborate with managers, nurses, and payroll to ensure smooth operations. The role requires strong organizational, communication, and interpersonal skills, with proficiency in MS Office and knowledge of scheduling systems.

Qualifications

• High school diploma or equivalent required.
• Knowledge of medical terminology.
• Strong organizational and follow-up skills.
• Excellent interpersonal and communication abilities.
• Ability to build positive working relationships.
• Proficiency in MS Office; ability to learn new software.
• Familiarity with automated scheduling systems.
• English language proficiency.

Responsibilities

• Identify staffing needs and coordinate with managers throughout the day.
• Enter new hires into scheduling system and manage schedules.
• Produce daily staffing reports and attendance calendars.
• Participate in Patient Flow bed huddles and staffing calls.
• Coordinate payroll data entry and time cards.
• Serve as a superuser for the scheduling system.
• Maintain productive relationships with Finance and CNO offices.
• Train nurse managers and supervisors on scheduling tools.

Skills

Medical terminology

Organizational skills

Follow up skills

Interpersonal skills

Communication skills

MS Office

Automated scheduling systems

English (written/spoken)

Education

High school diploma

Tools

MS Office applications

Automated scheduling system

Job description

Exemption Status: Non-Exempt Hiring Range: $17.36 - $31.26 Please note that the final offer may vary within this range based on a candidate’s experience, skills, qualifications, and internal equity considerations. Schedule Details: Sunday through Saturday Scheduled Hours: Various Shift: 4 - Mixed Shift, 8 Hours (United States of America) Hours: 0 Cost Center: 24050 - 0110 Nursing Admin This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

This position provides support to nursing management in overall day-to-day coordination of staffing needs for individual patient care areas and is directly responsible for identifying the daily needs and changes in staffing and communicates to appropriate individuals. Manages the input of data in the electronic scheduling system. Manages the daily operations related to the use of the scheduling system. This position maintains the time and attendance records, processes the weekly payroll, makes manual edits on the payroll sheets, and communicates with the Payroll department. Maintains good interpersonal, intra/interdepartmental relationships by his/her use of communications systems and personal contact.

I. Major Responsibilities:

• Identifies staffing needs and confers with appropriate managers throughout the day.
• Responsible for the accurate entry in the automated scheduling system: Enters all new hires into the Controller. and Scheduler. Updates monthly and daily schedules, manages and prints daily staffing sheets, sign-in sheets. Posts staffing needs lists.
• Compiles daily staffing information and discusses with the appropriate manager or director.
• Participates in daily Patient Flow bed meeting “huddles”.
• Makes calls to fill staffing needs. Validates constant observation needs and communicates with charge nurses any changes in staffing needs.
• Identifies overtime staffing and participates in reduction of expenses.
• In conjunction with the Managers, identifies and maintains staffing allocations and staffing needs to meet patient volume and acuity and to meet budgetary goals.
• Coordinates payroll data entry, completion of automated time card and People Soft sheets.
• Functions as a “superuser” with automated scheduling system.
• Enters personnel data and new hire information into the scheduling system.
• Compiles productivity reports, attendance calendars, and overtime reports.
• Distributes reports to Finance Dept. and the Chief Nursing Officer (CNO).
• Provides training with automated scheduling system for new nurse managers, nursing supervisors and administrative assistants.
• Validates accuracy of schedules and provides daily staffing reports to the off-shift nursing supervisors.

Standard Staffing Level Responsibilities:

• Complies with established departmental policies, procedures and objectives.
• Attends variety of meetings, conferences, seminars as required or directed.
• Demonstrates use of Quality Improvement in daily operations.
• Complies with all health and safety regulations and requirements.
• Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
• Maintains, regular, reliable, and predictable attendance.
• Performs other similar and related duties as required or directed.

II. Position Qualifications:

License/Certification/Education: Required: 1. High school diploma or equivalent

Experience/Skills: Required:

• Knowledge of basic medical terminology
• Strong organizational skills and attention to detail
• Strong follow up skills
• Strong interpersonal and communication skills
• Ability to build and maintain positive working relationships
• Basic knowledge of MS Office applications and the ability to learn new software programs rapidly
• Knowledge of automated scheduling systems
• Ability to read, write and speak clearly in English

Preferred: 1. Minimum three (3) years of staffing experience in a healthcare organization Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies, including age-specific competencies and their measurements will be developed and maintained in the individual departments. The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents.

III. Physical Demands and Environmental Conditions:

• Constantly: – Sitting, repetitive movements, working indoors

• Frequently: – Standing, walking, bending, reaching, grasping, high stress level, color vision – Precise motor skills, hearing, vision – Lifting, carrying, pulling, pushing 0-20 pounds

• Occasionally: – Pushing, pulling, twisting, balancing, kneeling, temperature extremes

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [e-mail]. We will make every effort to respond to your request for disability assistance as soon as possible. At UMass Memorial Health, everyone is a caregiver. No matter their responsibilities or title, every employee or “caregiver” fills an important role for our patients and their families every day. Who is a caregiver? It’s not just the person who delivers the care. It’s all the people who make it work … and make it better. Caregivers give everything that helps patients heal, from expertise to extra attention. They give clean, comfortable rooms. Fast, accurate answers. And an easier, less stressful experience. They give warm, reassuring smiles, and helping hands. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, our community and each other. And everyone, in their own unique way, plays an important part, every day.