Staffing Coordinator, HealthAlliance Clinton, 40 hours, Days

UMass Memorial Health; Clinton (MA); On-site; USD 24,000 - 43,000; Full time

Job summary

UMass Memorial Health is seeking a Staffing Coordinator to support nursing management with daily staffing needs and scheduling administration. You will manage scheduling inputs, ensure accurate timekeeping, and coordinate payroll with the Payroll department.

Responsibilities include generating staffing reports, training nurse managers on the scheduling system, and maintaining effective communication with charge nurses to optimize patient flow and labor costs.

Qualifications

• High school diploma or equivalent.
• Knowledge of basic medical terminology.
• Strong organizational skills with attention to detail.
• Strong follow up skills.
• Strong interpersonal and communication skills.
• Ability to build and maintain positive working relationships.
• Basic knowledge of MS Office applications and the ability to learn new software programs rapidly.
• Knowledge of automated scheduling systems.
• Ability to read, write and speak clearly in English.

Responsibilities

• Assist nursing management with day-to-day staffing coordination for patient care areas.
• Enter new hires into scheduling system and maintain daily/monthly schedules.
• Manage time and attendance records and payroll processes (PeopleSoft).
• Generate staffing reports and distribute to leadership.
• Provide training on automated scheduling to managers and staff.
• Communicate staffing changes to charge nurses and other stakeholders.

Skills

Medical terminology

Organization

Follow-up

Interpersonal communication

Relationship building

MS Office

Scheduling systems

English proficiency

Education

High school diploma

Tools

MS Office

PeopleSoft

Scheduling software

Job description

Exemption Status: Non-Exempt

Hiring Range: $17.36 - $31.26 (based on a full time schedule of 40 hours per week).

Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours, experience, skills, qualifications, and internal equity considerations.

Schedule Details: Sunday through Saturday, Weekends - Every Third Weekend

Scheduled Hours: Days

Shift: 1 - Day Shift, 10 Hours (United States of America)

Hours: 40

Cost Center: 24050 - 0110 Nursing Admin

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

This position provides support to nursing management in overall day-to-day coordination of staffing needs for individual patient care areas and is directly responsible for identifying the daily needs and changes in staffing and communicates to appropriate individuals. Manages the input of data in the electronic scheduling system. Manages the daily operations related to the use of the scheduling system. This position maintains the time and attendance records, processes the weekly payroll, makes manual edits on the payroll sheets, and communicates with the Payroll department. Maintains good interpersonal, intra/interdepartmental relationships by his/her use of communications systems and personal contact.

I. Major Responsibilities:

• Identifies staffing needs and confers with appropriate managers throughout the day.
• Responsible for the accurate entry in the automated scheduling system: Enters all new hires into the Controller and Scheduler. Updates monthly and daily schedules, manages and prints daily staffing sheets, sign-in sheets. Posts staffing needs lists.
• Compiles daily staffing information and discusses with the appropriate manager or director.
• Participates in daily Patient Flow bed meeting "huddles".
• Makes calls to fill staffing needs. Validates constant observation needs and communicates with charge nurses any changes in staffing needs.
• Identifies overtime staffing and participates in reduction of expenses.
• In conjunction with the Managers, identifies and maintains staffing allocations and staffing needs to meet patient volume and acuity and to meet budgetary goals.
• Coordinates payroll data entry, completion of automated time card and People Soft sheets.
• Functions as a "superuser" with automated scheduling system.
• Enters personnel data and new hire information into the scheduling system.
• Compiles productivity reports, attendance calendars, and overtime reports.
• Distributes reports to Finance Dept. and the Chief Nursing Officer (CNO).
• Provides training with automated scheduling system for new nurse managers, nursing supervisors and administrative assistants.
• Validates accuracy of schedules and provides daily staffing reports to the off-shift nursing supervisors.

Standard Staffing Level Responsibilities:

• Complies with established departmental policies, procedures and objectives.
• Attends variety of meetings, conferences, seminars as required or directed.
• Demonstrates use of Quality Improvement in daily operations.
• Complies with all health and safety regulations and requirements.
• Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
• Maintains, regular, reliable, and predictable attendance.
• Performs other similar and related duties as required or directed.

All responsibilities are essential job functions.

II. Position Qualifications:

License/Certification/Education:

• High school diploma or equivalent

Experience/Skills:

• Knowledge of basic medical terminology
• Strong organizational skills and attention to detail
• Strong follow up skills
• Strong interpersonal and communication skills
• Ability to build and maintain positive working relationships
• Basic knowledge of MS Office applications and the ability to learn new software programs rapidly
• Knowledge of automated scheduling systems
• Ability to read, write and speak clearly in English

Preferred:

• Minimum three (3) years of staffing experience in a healthcare organization

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies, including age-specific competencies and their measurements will be developed and maintained in the individual departments. The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents.

III. Physical Demands and Environmental Conditions:

Constantly:

• Sitting, repetitive movements, working indoors

Frequently:

• Standing, walking, bending, reaching, grasping, high stress level, color vision
• Precise motor skills, hearing, vision
• Lifting, carrying, pulling, pushing 0-20 pounds

Occasionally:

• Pushing, pulling, twisting, balancing, kneeling, temperature extremes

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [e-mail]. We will make every effort to respond to your request for disability assistance as soon as possible.