Staffing Coordinator - Health Services Scheduler

The Springs Living; Billings (MT); On-site; USD 42,000 - 65,000; Full time

Job summary

The Springs Living is seeking a Staffing Coordinator to organize and maintain caregiver and medication technician schedules across Thursday through Monday, including weekend on-call coverage. You will ensure consistent, quality resident care by quick response to staffing changes and callouts.

Ideal candidates bring 3–5 years in a healthcare role, strong organizational skills, and experience with scheduling systems and Microsoft Office.

Qualifications

• 3–5 years of experience in a healthcare role such as Caregiver or Medication Technician.
• Experience in assisted living, memory care, or long-term care is preferred.
• Strong organization and attention to detail; ability to adapt to changing staffing needs.

Responsibilities

• Maintain Caregiver and Medication Technician schedules; ensure shifts are covered.
• Respond to callouts and coordinate coverage; contact employees for open shifts.
• Adjust schedules for PTO, absences, and staffing changes; monitor attendance and overtime.

Skills

Scheduling

Attention to detail

Communication

Problem solving

Tools

Microsoft Office

Scheduling systems

Job description

Description

The Springs at Grand Park | Full-Time | Thursday–Monday Schedule, weekend on-call

The Springs at Grand Park is seeking an organized, dependable Staffing Coordinator to help keep our Health Services team running smoothly. This position plays an important role in ensuring our Caregiver and Medication Technician shifts are covered so residents receive consistent, quality care.

If you're someone who enjoys coordinating schedules, solving problems, communicating with people, and staying one step ahead, this could be a great opportunity to make a difference behind the scenes.

Schedule: Thursday through Monday. This position also participates in weekend on-call coverage and requires availability to respond to callouts and urgent staffing needs.

What You'll Do

Your primary responsibility will be maintaining the Caregiver and Medication Technician schedules and making sure shifts are covered.

• Create, publish, and maintain employee schedules.
• Respond to callouts and coordinate shift coverage, including contacting employees to fill open shifts.
• Adjust schedules for PTO, absences, and other staffing changes.
• Monitor attendance, shift trades, overtime, and staffing needs.
• Communicate schedule changes and expectations with team members.
• Work closely with Health Services leadership to maintain appropriate staffing levels.
• Participate in weekend on-call coverage and help resolve staffing needs as they arise.

You will also support other Health Services staffing activities, including:

• Coordinating new caregiver and med tech schedules, orientation, and required training.
• Tracking required training, certifications, and employee documentation.
• Supporting employee communication, engagement, and retention.
• Providing direct Caregiver or Medication Technician coverage when needed.

What We're Looking For

• 3–5 years of experience as a Caregiver, Medication Technician, or in a similar healthcare role.
• Experience in assisted living, memory care, senior living, or long-term care.
• Strong organization and attention to detail.
• Ability to stay calm, prioritize, and find solutions when staffing needs change unexpectedly.
• Strong communication and relationship-building skills.
• Comfortable using computers, email, Microsoft Office, and scheduling systems.
• Flexibility and availability to work Thursday through Monday and participate in weekend on-call coverage.

Preferred Experience:

• Employee scheduling or workforce management.
• Recruiting, interviewing, or onboarding employees.
• Training or mentoring team members.
• Experience with healthcare scheduling or electronic record systems.

Why Work at The Springs Living?

At The Springs Living, our purpose is to change the way people think, feel, and experience senior living. We believe that starts with the people who work here.

When you join Team Springs, you'll be part of a team that values kindness, quality, innovation, trust, and pride. You'll have the opportunity to make a meaningful contribution to the employee experience and the quality of care our residents receive.

If you're organized, people-focused, and enjoy finding solutions that help a team succeed, we'd love to hear from you!

The Springs Living, LLC is an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.