Staffing Coordinator

Springfield Hospital, Inc.; Springfield (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Generous paid time off

Medical, dental, vision plans

401(k) with company match

SoFi student loan program

Tuition savings

Career development opportunities

Pet insurance

Job summary

Lincoln Prairie Behavioral Health Center in Springfield, IL is seeking a Staffing Coordinator to manage nursing department scheduling and provide administrative support to Nursing Administration. The role ensures staffing targets, timely payroll reporting, and accurate recordkeeping in a multidisciplinary, patient-centered setting.

Ideal candidates will have strong knowledge of nursing policies, excellent communication, and the ability to balance multiple priorities with confidentiality.

Qualifications

• Knowledge of nursing administration policies and procedures.
• Effective oral and written communication skills.
• Skill in organizing and prioritizing workloads to meet deadlines.
• Ability to use good judgment and to maintain confidentiality of information.
• Strong Microsoft Office, Kronos, ShiftHound, and computer skills.
• Strong customer service skills to external and internal customers.

Responsibilities

• Tracks nursing administration paperwork and file (24-hour reports, census sheets, assignment sheets).
• Reports 1:1 numbers to administration daily.
• Performs payroll reporting daily and tracks time-off pay and budgets.
• Schedules staffing for all units and approves/denies time off.
• Monitors staffing numbers and admissions adjustments daily.
• Maintains minutes for nursing administration meetings and coordinates trainings.
• Transcribes meeting minutes and prepares correspondence for the Chief Nursing Officer.
• Performs clerical tasks for facility records and communications.

Skills

Nursing administration policies

Oral & written communication

Organizational skills

Judgment & confidentiality

MS Office, Kronos, ShiftHound

Customer service

Education

High school diploma

Associates degree preferred

Job description

Responsibilities

Lincoln Prairie Behavioral Health Center is a 97-bed facility located in Springfield, Illinois. We are dedicated to providing youth with compassionate mental health treatment that encourages self-responsibility and personal growth. We are the only facility of our kind in Central Illinois! We We provide psychiatric treatment to children and adolescents that present with a broad range of psychiatric and behavioral disorders. A clinically skilled multidisciplinary team works to partner with the youth and family to accomplish their goals in a supportive and therapeutic environment.

The Staffing Coordinator is responsible for all scheduling functions of Nursing department staff to meet quality and safety objectives. Additionally, the Staffing Coordinator provides administrative and clerical support for the Nursing Administration staff.

Qualifications

Duties and Responsibilities:

• Tracks all nursing administration paperwork (24-hour reports, census sheets, assignment sheets, house census sheets) and file.


• Reports 1:1 number to administration daily.


• Completes payroll reporting daily; pay out time off pay and track unit budgets (make changes as necessary).


• Schedules staffing for all units, approve/deny time off. Track numbers for staffing daily and staff the units accordingly. Track numbers regarding patients that can be admitted per EPOB. Adjust staffing regarding admissions and employee call in’s daily.


• Tracks attendance issues with all nursing staff and communicates to appropriate leaders.


• Maintains complete minutes for various nursing meetings as requested, which may include the following nursing administration meetings; Nursing Leadership, RN meetings, RN Supervisor meetings, Adolescent team, Pediatric team, and night shift team.


• Assists CNO with reports regarding staffing issues (short lunches, etc.).


• Coordinates staff training and development (CPI, CPR, etc.) with Clinical Nurse Educator.


• Coordinates staff meetings and transcribes departmental meeting minutes.


• Composes and type all correspondence and reports for the Chief Nursing Officer when assigned.


• Performs clerical tasks including facility administrative records, answering/initiating phone calls and intercom pages in a professional manner.

Benefit & Rewards Highlights

• Challenging and rewarding work environment


• Competitive Compensation & Generous Paid Time Off


• Excellent Medical, Dental, Vision and Prescription Drug Plans


• 401(K) with company match and discounted stock plan


• SoFi Student Loan Refinancing Program


• Tuition savings


• Career development opportunities within UHS and its 300+ Subsidiaries!


• Pet Insurance


• More information is available on our Benefits Guest Website: benefits.uhsguest.com

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, revenues during 2025 were 17.4 billion. In 2026, UHS was again recognized as one of Fortune World’s Most Admired Companies and in 2025, was listed in Forbes ranking of America’s Largest Public Companies.

Headquartered in King of Prussia, PA, UHS has approximately 101,500 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 40 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. For additional information visit www.uhs.com.

From Fortune, 2025, 2026 Fortune Media IP Limited. All rights reserved. Used under license.

Requirements:

• Knowledge of all nursing administration policies and procedures.


• Effective oral and written communication skills.


• Skill in organizing and prioritizing workloads to meet deadlines.


• Ability to use good judgment and to maintain confidentiality of information.


• Strong Microsoft Office, Kronos, ShiftHound, and computer skills.


• Strong customer service skills to external and internal customers.


• Education: High school diploma required; Associates degree preferred.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

Avoid and Report Recruitment Scams

We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information.

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.