Administrative Coordinators

Aston Carter; Arlington (VA); On-site; USD 74,501,000 - 90,922,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

PTO / Vacation or Sick Leave

Job summary

Aston Carter is seeking a Recruiting Coordinator to support a fast-paced recruiting team in Arlington, VA. This contract role focuses on scheduling interviews, coordinating communications with candidates, and ensuring a smooth interview-to-offer process in a fully onsite setting.

You will maintain candidate records in the ATS, prepare weekly pipeline reports, and assist with ongoing recruiting projects. The ideal candidate has at least one year coordinating experience, strong organization, and

Qualifications

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Bachelor's degree required.
• Experience supporting scheduling, administrative, and coordination tasks in a professional environment.
• Familiarity with applicant tracking systems and recruiting tools.
• Ability to manage multiple tasks and priorities in a fast-paced environment.

Responsibilities

• Schedule interviews and phone screens with candidates and hiring teams, coordinating travel as needed.
• Update candidate records and job postings in ATS and recruiting systems.
• Confirm new hires in recruiting systems and support administrative steps.
• Provide timely follow-up to candidates regarding recruiting status via phone and email.
• Track recruiting activities and prepare weekly reports on pipeline progress.
• Coordinate post-interview debrief meetings and distribute materials.
• Identify opportunities to improve candidate experience and scheduling efficiency.
• Assist with additional recruiting activities and projects as needed.

Skills

Recruiting experience

Scheduling coordination

Communication skills

Multi-tasking

Detail-oriented

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Applicant Tracking Systems

Job description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support the full interview and hiring process. This role manages day-to-day recruiting activities, coordinates interviews and candidate communications, and helps create a positive and efficient experience for every candidate. The position is ideal for someone who enjoys organizing complex schedules, building strong relationships, and contributing to the growth of a high-performing team. Role is 100% onsite in Arlington, VA Responsibilities

• - Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel for visiting candidates when needed.
• - Update candidate records and job postings in applicant tracking and recruiting systems to ensure accurate and current information.
• - Confirm new hires in the recruiting systems and support the administrative steps required to complete the hiring process.
• - Provide timely follow-up correspondence to candidates regarding their recruiting status through phone and email.
• - Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
• - Coordinate post-interview debrief meetings and distribute debrief materials to hiring teams.
• - Identify opportunities to improve the candidate experience and increase scheduling efficiency across the recruiting process.
• - Assist with additional recruiting activities and projects as needed to support the broader talent acquisition team.

Essential Skills

• - At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• - Proficiency with Microsoft Word, Excel, and PowerPoint.
• - Bachelors degree required
• - Experience supporting scheduling, administrative, and coordination tasks in a professional environment.
• - Familiarity with applicant tracking systems and recruiting tools.
• - Ability to manage multiple tasks and priorities in a fast-paced, quickly changing environment.

Additional Skills & Qualifications

• - Strong customer focus with a commitment to delivering an excellent candidate experience.
• - Exceptional attention to detail and strong organizational skills.
• - Strong oral and written communication skills.
• - Experience in talent acquisition or recruiting support roles.
• - Ability to collaborate effectively with internal and external stakeholders.
• - Comfort working with scheduling tools and coordinating across multiple calendars.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Arlington,VA.

Application Deadline

This position is anticipated to close on Oct 13, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.