Staffing Coordinator

Alameda Health System; Oakland (CA); On-site; USD 51,000 - 73,000; Part time

Job summary

Alameda Health System seeks a Staffing Coordinator to manage day-to-day staffing and scheduling for the Nursing Office. The role involves coordinating daily staff assignments, communicating with department leaders, and ensuring timely staffing reports and data accuracy.

Responsibilities include assisting with vacation requests, maintaining registry contracts, and escalating issues to the Nurse Staffing Office Manager as needed. Per diem, day shift, Oakland-based position.

Qualifications

• Education: High School Diploma or equivalent; AA Degree in General Education or Business preferred.
• Minimum Experience: At least one year of staffing experience in the medical field.
• Alameda Health System is an equal opportunity employer and does not discriminate based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, disability, or veteran status.

Responsibilities

• Adapt to changing routines and support nursing staff and department leaders.
• Answer phones and route calls to appropriate staff; prepare reports as needed.
• Coordinate daily staff schedules and assign to departments.
• Notify supervisors of staffing problems and assist with vacation/holiday requests.
• Maintain registry contracts, timesheets, and weekly reconciliations.

Skills

Scheduling coordination

Phone communication

Reporting

Education

High School Diploma

AA Degree in General Education or Business

Tools

Microsoft Office

Staffing systems

Job description

Staffing Coordinator

• Oakland, CA

• Highland General Hospital

• Nurses Staffing

• Services As Needed / Per Diem - Day

• $44.8415

• Req #:44736-33268

• FTE:0.01

• Posted:October 9, 2026

Summary

Under general direction, the Staffing Coordinator will be responsible for the day to day staffing. The Staffing Coordinator will manage staffing and scheduling teams as well as provide instructions to nursing units regarding unit staffing. Performs related duties as required.

DUTIES & ESSENTIAL JOB FUNCTIONS

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

1. Adapts well to changing routines; demonstrates flexibility in demands of Nursing Staff and Department Leaders.

2. Answers phone, referring calls to appropriate Nursing Staff member. Types reports, letters, etc., as needed and appropriate, for the Nursing Office.

3. Coordinates daily schedules, assigning staff to appropriate department, as needed.

4. Notifies Nursing Supervisor/Department Leader of staffing problems and/or find solutions appropriately.

5. Assists Department Leaders/Supervisors with employee requests for vacation and holiday time, after the schedules are posted.

6. Ensures that all staffing reports are prepared and directed to the appropriate departments.

7. Demonstrates professional communication with ancillary departments to maintain departmental efficiency.

8. Demonstrates self-direction in work routine; accepts direction from others, as appropriate.

9. Ensures staff's availability schedules are received in a timely manner; calls staff members as changes and/or additions are needed.

10. Notifies Registry agencies for early and ongoing bookings. Maintains the registry binder for all registry personnel’s timesheets.

11. Maintains contracts and rates with registries. Reconciles registry accounts on a weekly basis prior to submitting to Account for payment. Ensures correct information/data is on weekly registry sign-in sheets, providing authorization signature before sheets are distributed to appropriate registries.

12. Reports unusual occurrences, complaints, requests of personnel to appropriate Department Leader or House Supervisor. Able to assist House Supervisor as needed.

13. Escalate any issues to the Nurse Staffing Office Manager, Nursing House Supervisor, and Nursing Leadership as necessary.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

MINIMUM QUALIFICATIONS

Education: High School Diploma or equivalent; AA Degree in General Education or Business preferred.

Minimum Experience: At least one year of staffing experience in the medical field.

Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.