Staffing Coordinator

ClearSky Health; Flower Mound (TX); On-site; USD 30,000 - 39,000; Full time

Job summary

ClearSky Health is seeking a Staffing Coordinator to ensure timely and appropriate staffing of Nursing department personnel at our Eau Claire, WI location. The role integrates our company values into daily practice and supports patient care ratios.

You will establish scheduling patterns, maintain attendance logs, coordinate coverage for absences and emergencies, assist with payroll-related tasks, and ensure safety and infection prevention standards are upheld.

Qualifications

• High School diploma or equivalent required.
• Two years’ experience in health care setting required.
• Scheduling experience in medical environment preferred.

Responsibilities

• Staff nursing department scheduling patterns and shifts.
• Maintain attendance logs for all staff.
• Coordinate securing nursing staff for planned absences and emergencies.
• Assist with timesheets and payroll discrepancies.
• Manage PRN pool to meet coverage needs.
• Communicate attendance issues to DON and HR.
• Uphold safety, infection prevention, and confidentiality standards.
• Perform other duties to support the organization.

Skills

MS Office proficiency

Planning & scheduling

Critical thinking

Typing speed

Math skills

Prioritization

Confidentiality

Communication skills

Organizational skills

Time management

Education

High School diploma or equivalent

Tools

Excel

Word

Outlook

PowerPoint

Job description

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve.

The Staffing Coordinator is responsible for timely and appropriate staffing of Nursing department staff to ensure proper and consistent patient care ratios are met. This position must integrate company values into daily practice.

Essential Functions

Works with Nursing management to establish appropriate staffing patterns and schedules for Nursing department personnel.

Maintains staff attendance logs on all necessary staff so logs are current, accurate, and reflect proper employee status at any given time.

Coordinates securing nursing staff to fill planned absences, leaves, and unplanned call‑ins and special needs during inclement weather and other staffing emergencies. May include coordinating with staffing agencies.

Assists Nursing management with timesheets and other staffing related payroll needs. Investigates discrepancies as required.

Coordinates PRN pool with Nursing management to ensure ability to meet coverage needs at any time.

Communicates attendance issues to DON and HR as needed.

May be required to work during inclement weather and other staffing emergencies.

Provides an environment conducive to safety for patients, visitors, and staff.

Assesses the risks for safety and implements appropriate precautions.

Complies with appropriate and approved safety and Infection Prevention standards.

Maintains regular attendance in keeping with assigned work schedule.

Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements

Minimum Education & Experience: High School diploma or equivalent required. Two (2) years’ experience in health care setting required. Scheduling experience in medical environment preferred.

Required Licenses, Certifications, and/or Documentation: None Required.

Knowledge, Skills, and Abilities: Demonstrates proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint. Knowledge of planning and scheduling techniques. Demonstrates critical thinking skills. Demonstrates typing and working math skills. Ability to prioritize, meet deadlines, and complete complex tasks. Ability to maintain quality and safety standards. Ability to maintain proper levels of confidentiality. Ability to work closely and professionally with others at all levels of the organization. Effective organizational and time management skills. Effective written and verbal communication skills.

Physical Requirements

Over the Course of a Shift: A significant amount of sitting, often for prolonged periods of time. Lifting/exerting of up to 25 lbs. Sufficient manual dexterity to operate equipment and computer keyboard. Close vision and the ability to adjust focus. Ability to hear overhead pages.

Authentic. Inspiring. Transformative.

Company Culture

ClearSky Health and our affiliated Hospitals provide high-quality care that transforms the lives of those living with disabling injuries and illnesses.

We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve.

We value our employees’ skills, talents, and input.

We believe in maintaining hospital environments where employees are: Valued Treated with dignity Respected Provided educational and training opportunities Recognized Rewarded

ClearSky Health has plans to open a medical rehabilitation hospital at the location listed below.

• Valued
• Treated with dignity
• Respected
• Provided educational and training opportunities
• Recognized
• Rewarded

Location

Eau Claire, WI