Staffing Coordinator

ClearSky Health; Eau Claire (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Career advancement programs

Inclusive, supportive culture

Opportunities for growth

Job summary

ClearSky Health is opening a new Rehabilitation Hospital in Eau Claire, WI. The Staffing Coordinator will ensure timely staffing of Nursing personnel, align schedules with patient care ratios, and support daily operations in a hospital setting.

The role requires strong MS Office, scheduling skill, and the ability to handle confidential information with professionalism. This position emphasizes communication, teamwork, and safety in a brand-new facility with opportunities for growth.

Qualifications

• High School diploma or equivalent required.
• Two (2) years’ experience in health care setting required.
• Scheduling experience in medical environment preferred.

Responsibilities

• Develop and maintain staffing patterns and schedules for Nursing personnel.
• Keep staff attendance logs current and accurate.
• Coordinate with staffing agencies as needed to fill shifts.
• Assist with timesheets and payroll-related needs, and investigate discrepancies.
• Manage PRN pool in collaboration with Nursing management to ensure coverage.
• Communicate attendance issues to DON and HR as required.
• Uphold safety standards and infection prevention policies.
• Maintain confidentiality and professional collaboration with all staff.

Skills

MS Office

Scheduling

Critical thinking

Typing

Math skills

Prioritization

Communication

Confidentiality

Teamwork

Time management

Education

High School diploma or equivalent

Two years healthcare scheduling experience

Tools

Excel

Word

Outlook

PowerPoint

Job description

Staffing Coordinator

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve. We're excited to announce the grand opening of ClearSky Rehabilitation Hospital of Eau Claire—coming December 2026!

Are you an organized and detail-oriented professional looking to make a meaningful impact? Join us at our brand-new, state-of-the-art facility, where you'll play a key role in supporting hospital operations and ensuring a seamless experience for patients and staff. We're seeking Staffing Coordinator who is passionate about efficiency, communication, and organization. In this vital role, you'll work under supervision for responsibilities in support care to patients and therapy staff.

Here’s what we offer:

• Competitive pay
• Career advancement programs
• An inclusive, supportive culture
• Exciting opportunities for growth

This is more than a job—it’s a chance to make a difference in your community.

The Staffing Coordinator is responsible for timely and appropriate staffing of Nursing department staff to ensure proper and consistent patient care ratios are met. This position must integrate company values into daily practice.

Essential Functions

• Works with Nursing management to establish appropriate staffing patterns and schedules for Nursing department personnel.
• Maintains staff attendance logs on all necessary staff so logs are current, accurate, and reflect proper employee status at any given time.
• Coordinates securing nursing staff to fill planned absences, leaves, and unplanned call-ins and special needs during inclement weather and other staffing emergencies.
• May include coordinating with staffing agencies.
• Assists Nursing management with timesheets and other staffing related payroll needs.
• Investigates discrepancies as required.
• Coordinates PRN pool with Nursing management to ensure ability to meet coverage needs at any time.
• Communicates attendance issues to DON and HR as needed.
• May be required to work during inclement weather and other staffing emergencies.
• Provides an environment conducive to safety for patients, visitors, and staff.
• Assesses the risks for safety and implements appropriate precautions.
• Complies with appropriate and approved safety and Infection Prevention standards.
• Maintains regular attendance in keeping with assigned work schedule.
• Completed required trainings, as assigned.
• Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements

Minimum Education & Experience:

• High School diploma or equivalent required.
• Two (2) years’ experience in health care setting required.
• Scheduling experience in medical environment preferred.

Required Licenses, Certifications, and/or Documentation: None Required

Knowledge, Skills, and Abilities

• Demonstrates proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint.
• Knowledge of planning and scheduling techniques.
• Demonstrates critical thinking skills.
• Demonstrates typing and working math skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality and safety standards.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.
• Effective organizational and time management skills.
• Effective written and verbal communication skills.

Physical Requirements Over the Course of a Shift

• A significant amount of sitting, often for prolonged periods of time.
• Lifting/exerting of up to 25lbs.
• Sufficient manual dexterity to operate equipment and computer keyboard.
• Close vision and the ability to adjust focus.
• Ability to hear overhead pages.

ClearSky Health and our affiliated Hospitals provide high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve. We value our employees’ skills, talents, and input. We believe in maintaining hospital environments where employees are: Valued Treated with dignity Respected Provided educational and training opportunities Recognized Rewarded

ClearSky Health has plans to open a medical rehabilitation hospital at the location listed below.

Eau Claire, WI