Staffing Coordinator

Rosevillehc; Roseville, Northern (CA, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Rosevillehc is seeking a Staffing Coordinator to support the nursing department in a California facility. You will help ensure adequate staffing levels, manage schedules, and maintain related records to meet resident care needs.

Ideal candidates have healthcare training or staff coordination experience, strong communication, and organizational abilities. CNA licensure is preferred. This role requires collaboration with Admin and DON and adherence to facility policies.

Qualifications

• Minimum of one year of health care training and/or staff coordinator experience in acute or long-term care.
• Strong written and verbal communication skills.
• Administrative and organizational ability.
• Preferred Certified Nursing Assistant license.

Responsibilities

• Follow NHPPD staffing audit guidelines and report to Administrator and Director of Nursing if a minimum daily average of 2.4 nursing hours per resident day and if a minimum daily average of 3.5 total nursing hours per resident day is not being met.
• Ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, and as may be directed by facility Administrator.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing all employees with excess tardiness or absenteeism in accordance with facility policy.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of unit and daily assignments for all CNAs and licensed nurses.
• Assist employees in accurate completion of forms (i.e. leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Answer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessary.
• Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.
• Ensure administrative functions are carried out promptly for an efficient operation
• Review complaints and grievances pertinent to scheduling and staffing
• Other related duties and responsibilities that may become necessary to meet the needs of the facility
• Assist in making daily rounds to ensure residents are receiving appropriate nursing care (such as proper turning and repositioning as indicated), residents are shaved and fingernails are kept clean and trimmed, help answer call lights and make sure within reach of residents, and help assist in dining room.
• Assist in auditing CNA documentation daily
• Attend various committee meetings of the facility (safety, recruitment, and retention, etc.) as required.
• Assist with maintaining records of current certifications/licenses for nursing department employees
• Attend in-service training programs as scheduled
• Assist with recordkeeping for facility education and orientation classes for newly hired personnel
• Follow all established safety procedures and precautions when operating office equipment
• Report all unsafe/hazardous conditions, defective equipment, etc., to maintenance immediately
• Report suspected or known incidents of fraud relative to false billings, cost reports, kickbacks, etc.
• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information
• Ensure that residents’ rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints are followed.
• Other duties as assigned

Skills

Communication skills

Administrative skills

Education

Certified Nursing Assistant license

Job description

QUALIFICATIONS

Minimum of one year of health care training and/or staff coordinator experience in either acute or long-term care including supervisory experience

Strong written and verbal communication skills

Administrative and organizational ability

Preferred Certified Nursing Assistant license

GENERAL DUTIES AND RESPONSIBILITIES

Follow NHPPD staffing audit guidelines and report to Administrator and Director of Nursing if a minimum of a daily average of 2.4 nursing hours per resident day and if a minimum daily average of 3.5 total nursing hours per resident day is not being met.

Ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budge, census, and as may be directed by facility Administrator.

Maintain daily tardy and absenteeism calendars

Report to Director of Nursing (DON) all employees with excess tardiness or absenteeism in accordance with facility policy.

Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of unit and daily assignments for all CNAs and licensed nurses.

Assist employees in accurate completion of forms (i.e. leave and day off requests, time cards, etc.) pertinent to scheduling and staffing

Answer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessary.

Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.

Ensure administrative functions are carried out promptly for an efficient operation

Review complaints and grievances pertinent to scheduling and staffing

Other related duties and responsibilities that may become necessary to meet the needs of the facility

Assist in making daily rounds to ensure residents are receiving appropriate nursing care (such as proper turning and repositioning as indicated), residents are shaved and fingernails are kept clean and trimmed, help answer call lights and make sure within reach of residents, and help assist in dining room.

Assist in auditing CNA documentation daily

Attend various committee meetings of the facility (safety, recruitment, and retention, etc.) as required.

Assist with maintaining records of current certifications/licenses for nursing department employees

Attend in-service training programs as scheduled

Assist with recordkeeping for facility education and orientation classes for newly hired personnel

Follow all established safety procedures and precautions when operating office equipment

Report all unsafe/hazardous conditions, defective equipment, etc., to maintenance immediately

Report suspected or known incidents of fraud relative to false billings, cost reports, kickbacks, etc.

Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information

Ensure that residents’ rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right tot wage complaints are followed.

Other duties as assigned