Staffing Coordinator,

Pearl Healthcare; Belvidere (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive wage

Medical, Dental, Vision

Free Life Insurance

Vacation/Sick Time

Personal Days

Employee Referral Bonus

Tuition Reimbursement

401K

Job summary

Pearl Healthcare is seeking a dedicated Staffing Coordinator to manage and maintain staff schedules across nursing, clinical, and support teams in a skilled nursing facility setting.

The role emphasizes compliance with staffing regulations, effective collaboration with department managers, and proactive responses to staffing changes. Excellent organizational and communication skills are essential for success.

Qualifications

• High school diploma or equivalent.
• Experience in scheduling in healthcare is preferred but not mandatory.
• Strong organizational and time-management skills to handle multiple tasks and deadlines.
• Excellent written and verbal communication to interact with staff and management.

Responsibilities

• Develop and maintain staff schedules for all departments, including nursing, clinical, and support staff, ensuring proper coverage at all times.
• Coordinate with department managers to understand staffing needs and preferences.
• Respond to last-minute staffing changes by finding suitable replacements.
• Ensure staffing ratios meet local, state, and federal regulations.
• Liaise with Nursing leadership to keep management informed of schedules and changes.
• Facilitate communication between employees and management regarding scheduling issues.
• Collaborate with HR to ensure staffing documentation (timecards, attendance) is accurate.
• Stay updated with staffing regulations related to Skilled Nursing Facility scheduling.
• Monitor attendance and punctuality, addressing issues promptly.
• Generate reports on attendance, overtime, and related metrics.
• Assist in identifying process improvements to optimize scheduling efficiency.
• Train and support staff in using scheduling software.

Skills

Organizational skills

Time-management

Communication skills

Attention to detail

Scheduling software

Education

High school diploma

Tools

Scheduling software

Job description

Pearl Healthcare is seeking a dedicated and detail-oriented Staffing Coordinator to join our team. The Staffing Coordinator, you will play a crucial role in coordinating and maintaining the facility's staff schedules to ensure optimal care for our residents.

At Pearl Healthcare, YOU are our greatest asset! We offer these competitive benefits:

• Competitive wage
• Affordable: Medical, Dental, Vision
• Free Life Insurance
• Paid Vacation/Sick Time
• Personal Days
• Employee Referral Bonus
• Tuition Reimbursement
• 401K
• Meaningful and rewarding work environment
• Plus much more, Inquire with us today

Description:

The primary purpose of The Staffing Scheduler position is responsible for ensuring appropriate staffing for our facility while maintaining the staffing regulations.

Responsibilities:

• Develop and maintain staff schedules for all departments, including nursing, clinical, and support staff, while ensuring proper coverage at all times.
• Coordinate with department managers to understand their staffing needs and preferences.
• Respond efficiently to last-minute staffing changes, such as sick calls or emergencies, by finding suitable replacements.
• Ensure that the facility meets the required staffing ratios mandated by local, state, and federal regulations.
• Liaise with the Director of Nursing and other department heads to keep them informed of staffing schedules and changes.
• Facilitate communication between employees and management regarding scheduling issues or concerns.
• Collaborate with HR to ensure that all staffing-related documentation, such as timecards and attendance records, are accurate and up-to-date.
• Stay up-to-date with local, state, and federal regulations related to staffing and scheduling in a Skilled Nursing Facility setting.
• Ensure compliance with labor laws, union contracts (if applicable), and company policies related to scheduling and staffing.
• Monitor employee attendance and punctuality, addressing any recurring issues promptly.
• Generate reports on staff attendance, overtime, and other related metrics as required.
• Assist in identifying opportunities for process improvement to optimize scheduling efficiency.
• Utilize scheduling software and other tools to create and maintain accurate schedules.
• Train and support staff in using the scheduling software effectively.

Requirements:

• High school diploma or equivalent is required.
• Previous experience in scheduling, preferably in a healthcare or skilled nursing facility setting, is preferred but not mandatory.
• Excellent organizational and time-management skills to handle multiple tasks and deadlines effectively.
• Strong written and verbal communication skills to interact with employees and management professionally and empathetically.
• Meticulous attention to detail to ensure accurate and error-free scheduling.
• Ability to respond proactively and resourcefully to staffing challenges and unexpected changes.
• Willingness to adapt to changing priorities and requirements of the facility.
• Familiarity with scheduling software and other tools commonly used in workforce management.

Pearl Healthcare is an equal opportunity employer.