STAFFING COORDINATOR

Universal Health Services, Inc.; Ambler (Montgomery County); On-site; USD 32,000 - 44,000; Full time

Job summary

The Horsham Clinic in Montgomery County near Philadelphia is seeking an Environmental Service Aide to support staffing and schedule coordination across inpatient programs.

The role involves opening/closing schedules, coordinating pool and float staff, and working with nursing leadership to meet department policies. Applicants should have a high school diploma, 2+ years scheduling experience, and proficiency with Microsoft Office; UKG knowledge is a plus.

Qualifications

• High school diploma required.
• Bachelor's degree preferred.
• Minimum of 2 years staffing and scheduling experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Clear communication and ability to collaborate in a team.
• Prior hospital or behavioral health experience.
• Knowledge of UKG scheduling system is a plus.
• Ability to prioritize multiple responsibilities and respond to scheduling needs.

Responsibilities

• Opens and closes schedules and provides open shift availability to the team.
• Communicates clearly with staff about openings/closings and schedule changes.
• Develops unit schedules for Float Pool, Nurse, and Mental Health Tech staff.
• Monitors and updates the summer vacation calendar and holiday wish lists.
• Acts as the point of contact for days off, vacations and switches.
• Participates in hospital-wide scheduler meetings and partners with leadership on daily operations of the schedule.

Job description

Responsibilities

The Horsham Clinic is seeking a dynamic and talented Environmental Service Aide

The Horsham Clinic is a 206-bed private behavioral healthcare facility located on a beautiful 55-acre suburban campus in Montgomery County. We are minutes from Philadelphia and serve patients and families from southeastern Pennsylvania and New Jersey. The Horsham Clinic provides comprehensive behavioral health services to children, adolescents, adults, and their families. In addition to our main campus in Ambler, we have two satellite partial hospitalization programs in Chester County and Delaware County. Our program diversity reflects the needs of the community and the expertise of our board‑certified medical directors that offer a combined 40 years of tenured experience at Horsham Clinic.

Visit us online at https://horshamclinic.com/

Summary

The Staffing Coordinator is responsible for coordinating the scheduling needs of nursing staff in all inpatient programs in conjunction with program coordinators. This individual coordinates the assignment of pool and float staff to supplement program schedule vacancies and staffing needs. The Staffing Coordinator is responsible for managing day‑to‑day staffing needs through ShiftHound. This individual performs responsibilities in accordance with established policies and procedures and in a manner consistent with the philosophy and objectives of The Horsham Clinic. Job Responsibilities: Opens and closes schedules, provides open shift availability to team. Clearly communicates with staff on opening/closing of graphs. Reviews and revises scheduling guidelines in conjunction with nursing leadership according to department policies and hospital standards. Develops unit schedule for Float Pool, Nurse, and Mental Health Tech staff. Adheres to the unit and department guidelines for scheduling. Corresponds with staff regarding the schedule and requests. Creates and maintains summer vacation calendar. Monitors holiday wish lists/switches. Monitors staff schedules including being the contact person for requesting days off, vacations and switches. Regularly participates in hospital‑wide scheduler meetings. Partners with leadership on daily operations of the schedule.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal‑opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best‑in‑class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (SSN, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job‑related email mentioning UHS or its subsidiaries, let us know by contacting us at https://uhs.alertline.com or 1-800-852-3449.

Qualifications

Requirements:

• High school diploma required
• Bachelor's degree preferred
• Minimum of 2 years experience in staffing and scheduling. Knowledge and ability to use Microsoft applications (Outlook, Word, Excel, PowerPoint, etc.)
• Ability to communicate clearly, work proactively and collaborate within a team
• Previous experience in a hospital setting
• Previous experience in behavioral health, mental health, or human services
• Ability to prioritize multiple responsibilities and/or accomplish tasks. Previous knowledge of UKG.
• Ability to directly communicate with staff via email and phone in a clear, friendly, and professional manner
• Ability to assess problems that arise, developing solution/options before escalating to manager