Staffing Coord./ Scheduler

White Oak Estates 400 Webber Rd; Spartanburg (SC); On-site; USD 23,000 - 36,000; Full time

Benefits offered by this job

Competitive pay

Weekend shift differentials

Paid time off after 90 days

Holiday premium pay

One-on-one training

Career growth opportunities

Annual merit reviews

Supportive work culture

Job summary

White Oak Estates in Spartanburg, SC, seeks a Nurse Staffing Coordinator (CNA) to coordinate daily nursing staff schedules and support nursing operations. The role includes filling open shifts, distributing daily assignments for RNs, LPNs, and CNAs, and maintaining staffing records.

The ideal candidate is a current CNA with strong organizational and communication skills, HIPAA knowledge, and the ability to work independently in a fast-paced environment.

Qualifications

• Current CNA certification required.
• One year of healthcare or staffing experience preferred.
• Strong organizational and communication skills are essential.
• Proficiency with scheduling systems and MS Office.
• Ability to work independently and as part of a team.
• Knowledge of confidentiality requirements and HIPAA compliance.

Responsibilities

• Coordinate and maintain daily nursing staff schedules to ensure adequate coverage for resident care.
• Proactively fill open shifts by contacting staff and managing call-outs, absences, and schedule changes.
• Prepare and distribute daily staffing assignments for RNs, LPNs, and CNAs.
• Track attendance, PTO, vacation requests, and staffing variances for payroll accuracy.
• Maintain accurate staffing records and employee contact information.
• Assist with nursing department administrative duties, including filing, scheduling, and communications.
• Support hiring activities by verifying CNA certifications, nursing licenses, and employment references.
• Utilize staffing and clinical software systems to manage schedules and staffing data.
• Serve as a Certified Nursing Assistant as needed to ensure resident care needs are met.
• Collaborate with nursing leadership to maintain staffing levels that align with regulatory and facility standards.

Skills

Organizational

Time management

Multitasking

Communication

Problem-solving

Computers

Scheduling systems

MS Office

Education

High school diploma or equivalent

Tools

Scheduling software

Microsoft Office

Job description

Nurse Staffing Coordinator, CNAFacility location: White Oak Estates 400 Webber Road Spartanburg, SC 29307We are an 889-bed skilled care and rehabilitation facility who provides person-centered care to each of our residents.Join a dedicated team committed to providing quality resident care while supporting a positive and collaborative work environment. This position is ideal for a detail-oriented CNA who enjoys coordinating schedules, solving staffing challenges, and supporting nursing operations. The Staffing Coordinator/CNA is responsible for developing and maintaining nursing staff schedules to ensure adequate staffing levels that meet resident needs as well as state and company requirements. This role also provides direct resident care as a Certified Nursing Assistant when needed and supports nursing department administrative functions.What You'll Do Coordinate and maintain daily nursing staff schedules to ensure adequate coverage for resident care. Proactively fill open shifts by contacting staff and managing call-outs, absences, and schedule changes. Prepare and distribute daily staffing assignments for RNs, LPNs, and CNAs. Track attendance, PTO, vacation requests, and staffing variances to support payroll accuracy. Maintain accurate staffing records and employee contact information. Assist with nursing department administrative duties, including filing, scheduling, and communications. Support hiring activities by verifying CNA certifications, nursing licenses, and employment references. Utilize staffing and clinical software systems to manage schedules and staffing data. Serve as a Certified Nursing Assistant as needed to ensure resident care needs are met. Collaborate with nursing leadership to maintain staffing levels that align with regulatory and facility standards.What We Need Current Certified Nursing Assistant (CNA) High school diploma or equivalent. One year of healthcare or staffing experience preferred. Strong organizational, time management, and multitasking skills. Excellent communication and problem-solving abilities. Proficiency with computers, scheduling systems, and Microsoft Office applications. Ability to work independently and as part of a team in a fast-paced environment. Attention to detail and commitment to payroll and scheduling accuracy. Knowledge of confidentiality requirements and HIPAA compliance. A positive attitude and dedication to providing excellent support for residents and staff.Why You’ll Love Working With Us:Competitive Pay Wage scale based on YOUR years of experience. Weekend Shift Differentials Paid Time Off – Available after just 90 days! Holiday Premium Pay One-on-One Training – We make sure you're set up for success Opportunities for Career Growth Annual Merit Reviews Supportive Work CultureReady to Join Us? Apply today by submitting your resume! We can’t wait to welcome you to the White Oak family! Visit our website at White Oak Estates — White Oak Management (whiteoakmanor.com) White Oak Estates is an Equal Opportunity Employer We are an Alcohol, Drug, and Tobacco-Free Workplace#LP3