Staff: Upper School Operations Coordinator

Berwick Academy; Berwick (Columbia County); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading educational institution in Columbia County, Berwick is seeking an Upper School Operations Coordinator to oversee daily operations, manage attendance, and engage with students. This role requires excellent administrative skills and strong communication with families. Candidates with coaching experience in athletics such as Field Hockey, Ice Hockey, or Lacrosse are preferred. This full-time position offers opportunities to support diverse student programming and key school events.

Qualifications

• Experience in managing attendance and scheduling.
• Strong communication skills for family engagement.
• Ability to handle multiple projects and initiatives.

Responsibilities

• Manage daily attendance for Upper School students and faculty.
• Coordinate logistics for the Afternoon Program.
• Provide administrative support to the Director of Upper School.
• Assist with planning key divisional events.
• Support summer program logistics.
• Engage in student activities and coaching.
• Support Summer@Berwick program registration and daily summer operations.

Skills

Administrative support

Communication skills

Project management

Athletics coaching

Co-curricular programs

Data entry

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Student information systems

Job description

Position Type: Full-Time, 12-Month

Reports to: Director of Upper School

Start Date: July 1, 2026

Position Summary

The Upper School Operations Coordinator serves as the central hub of the Upper School’s daily life. This individual ensures the division runs smoothly by managing attendance, coordinating faculty coverage, managing key projects and new initiatives, and serving as a primary point of contact for families. Beyond administrative logistics, this role is deeply integrated into the student experience through daily student engagement, coaching, afternoon (co-curricular) programming, and supporting the summer program.

Key Responsibilities

• Manage and track daily attendance for all Upper School students and faculty.
• Provide the first point of contact for families regarding Upper School policies, practices, and daily logistics.
• Collaborate with the team to support logistics for Berwick’s new Afternoon Program, which includes sports teams, intramural teams, and non-athletic clubs.
• Ensure clear, timely communication between school and home, which includes support in creating the Upper School Weekly.
• Assist in the planning and execution of key divisional events (e.g., Orientation, Commencement, Awards Ceremonies).
• Manage implementation of special projects and school initiatives.
• Maintain division events calendar and communication needs related to events, and support multi-faceted communications strategies for Upper School sports teams.

• Provide high-level administrative support to the Director of Upper School.
• Collaborate with Upper School Deans and provide administrative support as needed.
• Coordinate and support substitute teachers for planned and unplanned faculty absences.
• Manage divisional records and data entry as needed.
• During the summer months, assist the Summer@Berwick with program registration, family inquiries, some supervision, and daily logistics for summer camp operations.

Priority given to candidates who can support our athletic coaching needs in Field Hockey, Ice Hockey, Rowing, and/or Lacrosse. Athletics take place daily after the academic day generally between 3 and 5 pm.

Interested applicants should email resume, cover letter, and contact information for three references to Mary Jo Carabatsos Ph.D., Director of Upper School, at [e-mail]. We will not contact references without the applicant’s permission.

Berwick Academy is an equal opportunity employer. We seek candidates who will add to the diversity of the community.

No phone calls please.