Staff Senior Accountant

Innovair; Miami (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Innovair in Miami, FL is seeking an AP Specialist to process daily invoices in Concur and manage AP folders. The role ensures proper approvals in line with company policies and accurate coding of transactions across accounts, projects and departments.

The candidate will interact with vendors and internal customers, maintain the finance inbox, support requisition-to-payment, and reconcile monthly statements. Prior experience with SOX controls and expense reporting is preferred.

Qualifications

• Experience using Concur for processing invoices.
• Proficiency with Excel for account analysis and journal entries.
• Familiarity with SOX controls and vendor management processes.

Responsibilities

• Process daily invoices in Concur and maintain AP folders.
• Ensure invoices are properly approved according to company policies.
• Code transactions accurately by account, project, and department.
• Communicate with vendors and internal customers to address inquiries and policies.
• Manage the shared Finance email inbox and vendor changes per SOX.
• Support requisition-to-payment and resolve issues promptly.
• Reconcile monthly credit card statements and assist with expense reporting.
• Prepare and post journal entries to the general ledger for monthly/annual close.
• Perform bank and account reconciliations for assigned accounts.
• Review monthly departmental expenses and allocate costs from cost centers.
• Prepare and maintain Internal Control Documents.
• Apply for customer payments and monitor accounts receivable.

Skills

Concur

Excel

Tools

General ledger

Job description

Job Description

• Process daily invoices Concur system including maintaining and organizing AP shared folders.
• Ensure that invoices receive the proper systematic approvals in strict accordance with company policies.
• Ensure accuracy within account coding transactions, project coding, department allocation, and posting dates.
• Interact consistently with vendors and internal customers to address inquiries, policies, and procedures and elevate issues as appropriate.
• Responsible for shared Finance email inbox.
• Manage vendor relationship management, including verifying and documenting vendor changes in accordance with SOX procedures.
• Support the requisition to payment function including proactively supporting business needs to ensure timely resolution of issues and discrepancies.
• Reconcile monthly corporate credit card and assist with expense reporting review.
• Maintains and develops excel spreadsheets used for account analysis and generation of journal entries for the monthly and annual closing of the books.
• Prepares and posts journal entries to the general ledger for completion of financial statements.
• Performs bank and account reconciliations for assigned accounts.
• Performs review of monthly departmental expenses and assists in the allocation of incurred expenses based on data from engineering, maintenance, and corporate lab cost centers.
• Assists in the preparation and maintenance of Internal Control Documents.
• Apply for customer payments
• Monitor insurance account receivable.