Staff Scheduling Associate

ccf; United States; On-site; USD 28,000 - 36,000; Full time

Job summary

Cleveland Clinic Health System is seeking a Staff Scheduling Associate at the Cleveland Clinic Main Campus in Cleveland. You will join the Clinic Nursing-Nursing Institute to support centralized staffing operations and optimize nurse coverage across units.

The role emphasizes collaboration with nursing leadership to review staffing needs, generate projections, and coordinate coverage while ensuring patient care quality.

Qualifications

• High School Diploma or GED required with 2 years of customer service experience.
• Associate's Degree may substitute for up to 1 year of experience; Bachelor's may substitute for up to 2 years.

Responsibilities

• Review staffing levels with facility/unit management to ensure adequate licensed and unlicensed staff.
• Proactively generate and review 24-hour staffing projections.
• Coordinate coverage via phone/text for shifts and special circumstances.
• Maintain safe staffing through proper documentation and adherence to SOPs.
• Use Kronos and other systems to communicate caregiver schedule changes and documentation.
• Prepare ad hoc and scheduled reports for Nursing leadership.

Skills

Customer service

Data entry

Education

High School Diploma/GED

Associate's Degree

Bachelor's Degree

Tools

MS Office

Excel

Database software

Job description

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives - beginning with our own. That's the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Staff Scheduling Associate

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

Clinic Nursing-Nursing Institute

Job Code

B1682E

Shift

Variable

Schedule

12:00am-12:00am

Job Details

Join the Cleveland Clinic team where you will work alongside passionate caregivers and make a lasting, meaningful impact on patient care. Here, you will receive endless support and appreciation while building a rewarding career with one of the most respected healthcare organizations in the world.

As a member of the Centralized Staffing Operation team, you will conduct customer service and support caregivers on nursing units at Cleveland Clinic Hospitals. In this role, you will review and communicate staffing and scheduling adjustments encompassing nurse to patient ratios. Ultimately, your efforts help directly improve patient care and operations across the Cleveland Clinic Enterprise.

A caregiver in this position works evenings, 3:30pm-12:00am. Every other weekend and holiday.

A caregiver who excels in this role will:

• Work directly with management of assigned facilities/units to review and discuss consistent staffing levels that reflect the appropriate number of licensed and unlicensed staff to meet quality and safe patient staffing and operational needs.
• Proactively generate and review 24-hour staffing projections.
• Seek coverage via phone calls and/or texts for shifts and special circumstances.
• Conduct Lack of Work process according to Standard Operating Procedure when necessary to maintain safe and productive staffing.
• Utilize staffing and scheduling knowledge to identify and resolve complex staffing issues that directly affect patient care.
• Utilize multiple computer systems to communicate with nursing leadership of all hospitals.
• Work collaboratively with nurse leadership to review current and anticipated staffing needs.
• Work collaboratively with nursing institute timekeeping to ensure proper coding of caregiver's time.
• Facilitate scheduling of PRN caregivers and agency caregivers to maintain operations for the assigned units.
• Complete appropriate documentation utilizing Kronos for caregiver schedule changes.
• Be a point of contact for unit call offs.
• Accurately record, document and report call offs according to SOP.
• Compile ad hoc and scheduled reports for Chief Nursing Offers, Nursing Directors and Nurse Managers.
• Attend and successfully complete required training.

Minimum qualifications for the ideal future caregiver include:

• High School Diploma/GED and 2 years of customer service experience
• OR Associate's Degree may substitute for up to 1 year of the stated experience
• OR a Bachelor's Degree may substitute for up to 2 years of stated experience
• Proficient in MS Office, Excel and database software

Preferred qualifications for the ideal future caregiver include:

• One year of staffing/scheduling experience

Physical Requirements:

Requires manual dexterity for constant data entry and ability to sit for long periods of time. Ability to use a telephone without TTY. Articulate speech.

Personal Protective Equipment:

Follows standard precautions using personal protective equipment as required.

Equal Employment Opportunity and Other Policies

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment.

All offers of employment are followed by testing for controlled substances.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law.

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster .

Cleveland Clinic is pleased to be an equal employment opportunity employer.