Staff Project Administrator

ECS Group; McKinney (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

ECS Group is seeking a Staff Project Administrator in McKinney, TX to support the Project Management team with hands-on training in project administration. This growth-oriented role operates in the office and emphasizes a positive service attitude aligned with ECS Core Values.

You will assist with proposal preparation, project registrations, invoicing setup, resource coordination, and documentation control while learning budgeting, change orders, and basic contract administration under

Qualifications

• Requires 0 years of related experience.
• High school diploma or GED required; Bachelor’s degree preferred.
• Valid driver’s license if driving for ECS subsidiary.
• Excellent oral and written communication skills.
• Limited project management and contract administration skills.
• Dependable, self-motivated, detail-oriented and able to multi-task.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams and with clients, peers and subordinates.

Responsibilities

• Assist with administrative tasks for a project including proposal and project registration, invoicing setup, coordinating resources, and more.
• Use ECS systems to coordinate project resources, manage paperwork, and maintain schedules and budgets.
• Attend project meetings with senior staff and assist with problem resolution.
• Communicate with clients and external team members as requested.
• Assist with preparing invoices and collection efforts.
• Prioritize tasks to meet project deadlines.

Skills

Communication

Teamwork

Multitasking

Attention to detail

Reliability

Interpersonal skills

Decision making

MS Office

Education

High school diploma or GED

Bachelor of Business or related field preferred

Tools

MS Office

Job description

Responsibilities

The Staff Project Administrator provides support to the Project Management team by performing specific administrative tasks assigned on a per-project basis as directed by more senior staff. This is a growth-oriented role designed to train the employee on project administrative tasks, offering hands‑on learning and professional development. Work will be performed in the office. Present a positive customer and employee service attitude and understanding of ECS Core Values.

• Assists with the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing set-up, coordinating project resources, and more
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Interacts and collaborates with staff members on a variety of projects, as requested
• Attends project meetings with senior staff and assists with resolutions to administrative problems
• Communicates with client and external team members, as requested
• Assists with preparing invoices and collection efforts
• Prioritizes tasks to meet project deadlines
• Consults with supervisor to help prioritize tasks on a daily basis
• Begins to learn project and contract management skills
• Begins to learn how to manage project budgets and the need for change orders

Qualifications

• 0 years of related experience
• High school diploma or GED required
  • Bachelor of Business or related field is preferred
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Limited project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Limited decision-making skills

Military Qualifications

• The following US Military ranks would qualify for this position:
  • E-4

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2026) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.