Staff Project Administrator

ECS Group of Companies; Houston (TX); On-site; USD 28,000 - 39,000; Full time

Job summary

ECS Group of Companies is seeking a Staff Project Administrator to support the Project Management team with project-related administrative tasks. This growth-oriented role offers hands-on learning and professional development, working in the office with ECS Core Values at the forefront.

You will learn to manage project paperwork, schedules, budgets, and invoices while collaborating with staff and clients. The position emphasizes timely task prioritization and development of contract management

Qualifications

• High school diploma or GED required.
• Bachelor's degree in Business or related field preferred.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Excellent oral & written communication skills.
• Ability to multi-task and meet deadlines.
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
• Valid driver's license if driving for ECS subsidiary.

Responsibilities

• Assists with the administrative tasks associated with a project, including proposal and project registration, invoicing set-up, coordinating project resources, and more.
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Interacts and collaborates with staff members on a variety of projects, as requested.
• Attends project meetings with senior staff and assists with resolutions to administrative problems.
• Communicates with client and external team members, as requested.
• Assists with preparing invoices and collection efforts.
• Prioritizes tasks to meet project deadlines.
• Consults with supervisor to help prioritize tasks on a daily basis.
• Begins to learn project and contract management skills.
• Begins to learn how to manage project budgets and the need for change orders.

Skills

Communication skills

Teamwork

Detail-oriented

Time management

Self-motivated

Multitasking

Education

High School Diploma or GED

Bachelor's degree in Business or related field (preferred)

Tools

MS Office (Word, Excel, PowerPoint)

Job description

The Staff Project Administrator provides support to the Project Management team by performing specific administrative tasks assigned on a per-project basis as directed by more senior staff. This is a growth-oriented role designed to train the employee on project administrative tasks, offering hands‑on learning and professional development. Work will be performed in the office. Present a positive customer and employee service attitude and understanding of ECS Core Values.

Responsibilities

• Assists with the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing set-up, coordinating project resources, and more
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Interacts and collaborates with staff members on a variety of projects, as requested
• Attends project meetings with senior staff and assists with resolutions to administrative problems
• Communicates with client and external team members, as requested
• Assists with preparing invoices and collection efforts
• Prioritizes tasks to meet project deadlines
• Consults with supervisor to help prioritize tasks on a daily basis
• Begins to learn project and contract management skills
• Begins to learn how to manage project budgets and the need for change orders

Required Qualifications

• 0 years of related experience
• High school diploma or GED required
• Bachelor of Business or related field is preferred
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Limited project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi‑task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Limited decision‑making skills

Military Qualifications

• The following US Military ranks would qualify for this position:
• E-4

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee‑owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2026) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer.