Staff Project Administrator

ECS Southwest, LLP; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

ECS Southwest, LLP in Houston, TX is seeking a Staff Project Administrator to support the Project Management team. This growth‑oriented role provides hands‑on learning and professional development while working in the office.

You will assist with project proposals, registrations, invoicing setup, coordinating resources, and managing schedules and budgets; attend meetings with senior staff to resolve administrative issues and begin learning contract management and budgeting basics.

Qualifications

• High school diploma or GED required; Bachelor's degree preferred.
• Excellent oral and written communication skills.
• Ability to multi-task and meet deadlines.
• Dependable, self-motivated and detail-oriented.

Responsibilities

• Assists with administrative tasks for projects, including proposal and project registration and invoicing setup.
• Coordinates project resources and assists with managing project schedules and budgets.
• Interacts with staff and clients; attends project meetings with senior staff.
• Assists with preparing invoices and collections; communicates with client and external team members.
• Begins to learn project and contract management skills and budgeting concepts.

Skills

Oral communication

Written communication

Teamwork

Multitasking

MS Office

Detail oriented

Dependable

Education

High school diploma or GED

Bachelor's degree in Business or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Responsibilities

The Staff Project Administrator provides support to the Project Management team by performing specific administrative tasks assigned on a per-project basis as directed by more senior staff. This is a growth-oriented role designed to train the employee on project administrative tasks, offering hands‑on learning and professional development. Work will be performed in the office. Present a positive customer and employee service attitude and understanding of ECS Core Values.

• Assists with the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing set-up, coordinating project resources, and more
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Interacts and collaborates with staff members on a variety of projects, as requested
• Attends project meetings with senior staff and assists with resolutions to administrative problems
• Communicates with client and external team members, as requested
• Assists with preparing invoices and collection efforts
• Prioritizes tasks to meet project deadlines
• Consults with supervisor to help prioritize tasks on a daily basis
• Begins to learn project and contract management skills
• Begins to learn how to manage project budgets and the need for change orders

Qualifications

• 0 years of related experience
• High school diploma or GED required
  • Bachelor of Business or related field is preferred
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Limited project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Limited decision‑making skills

Military Qualifications

• The following US Military ranks would qualify for this position:
• E-4

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee‑owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2026) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer.