Staff Integration Lead

GAI Consultants Inc; Homestead (Allegheny County); Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Hybrid work schedule

SHRM events participation

Wellness resources and benefits

Job summary

GAI Consultants Inc. seeks a Staff Integration Lead to re-envision onboarding and early integration, ensuring new staff feel welcomed and productive quickly. You will review current processes, drive enhancements, and lead continuous improvement of the new-employee experience.

The role coordinates critical hiring and onboarding activities, partners with hiring managers and internal teams, and guides orientation, check-ins, and compliance activities. Hybrid work is offered with occasional travel.

Qualifications

• A strong HR foundation with 8 years of progressive HR experience.
• 6+ years using an HRIS or ATS (e.g., UKG, Sage, Workday, ADP, Oracle).
• Attention to detail with strong process-management and accuracy.
• Excellent written, verbal, listening, and presentation skills.
• Independent management of multiple time-sensitive workflows.
• Collaborative mindset and ability to partner across teams.
• Discretion with confidential/sensitive information.
• Proficiency in Microsoft 365 applications.

Responsibilities

• Shape the employee journey from offer to early integration.
• Coordinate onboarding activities with candidates, hiring managers, and internal teams.
• Lead screenings, background checks, documentation, and HRIS entry.
• Oversee orientation, new-hire check-ins, and exit interviews.
• Ensure Form I-9 compliance for onsite and remote staff.
• Drive continuous improvement of HR systems, tools, and processes.
• Maintain accurate and confidential personnel records.
• Model GAI’s safety culture and uphold company standards.

Skills

HR experience

HRIS/ATS

Attention to detail

Communication

Ownership

Team collaboration

Confidentiality

Microsoft 365

Education

Bachelor’s degree in HR or related field

SHRM-CP or SHRM-SCP (preferred)

Tools

UKG

Sage

Workday

ADP

Oracle

Job description

Help create an exceptional employee experience. As GAI’s Staff Integration Lead we want you to help us re-envision our onboarding and early integration process; facilitating its flow and process to enable new staff members to feel comfortable and be productive as soon as possible - ultimately increasing their job satisfaction. You are one of the first leaders at GAI that will have the opportunity to assist the new staff at the company. Your charge is to review our existing system, propose enhancements and changes, if needed, and lead the continuous improvement of the significant part of a new employee’s experience at GAI.

Your role includes coordinating critical hiring and onboarding activities, facilitating new-hire orientation, building trusted relationships across the organization, and improving the systems and processes that welcome and support employees.

What You’ll Do

• Shape the employee journey. Lead the experience from accepted offer through early integration.
• Create a seamless transition. Partner with candidates, hiring managers, and internal teams throughout onboarding.
• Build confidence from day one. Lead screenings, background checks, documentation, and HRIS entry.
• Deliver engaging experiences. Lead orientation, new-hire check-ins, and exit interviews.
• Ensure compliance. Manage the Form I-9 lifecycle for onsite and remote employees.
• Drive continuous improvement. Use feedback to improve HR systems, tools, and processes.
• Protect employee information. Maintain accurate and confidential personnel records.
• Model GAI’s safety culture. Perform work safely and uphold company standards.

What You’ll Bring

Required Qualifications

A strong HR foundation. Bachelor’s degree and eight years of progressive HR experience.

HR technology experience. Six (6) or more years using an HRIS or applicant tracking system, such as UKG, Sage, Workday, ADP, or Oracle.

An eye for detail. Strong process-management skills and accuracy.

Clear communication. Strong writing, speaking, listening, and presentation skills.

Ownership and follow-through. Ability to independently manage multiple time-sensitive workflows.

A collaborative mindset. Ability to build trust, provide responsive service, and contribute across teams.

Sound judgment. Discretion with confidential and sensitive information.

Microsoft 365 proficiency. Confidence and skills in using relevant applications.

Preferred Qualifications

• A commitment to the HR profession. An HR certification—or plans to pursue one.

Work Arrangement and Travel

Enjoy the flexibility of a hybrid schedule, with one to two days working remotely and two to three days collaborating in a GAI office each week. Occasional travel to other GAI offices, typically once or twice per year, helps you build connections across the company.

Grow With Us

As you grow, you can expand your ownership of employee programs, lead meaningful improvements, influence People & Culture strategy, and strengthen your HR expertise. Quarterly participation in local SHRM events will keep you connected to new ideas and the broader HR community.

Ready to shape the employee experience? Join GAI and help every new employee start strong.

Why GAI?

GAI offers an exceptional place to do meaningful work, grow your career, and make a real impact in communities nationwide. You’ll join a collaborative, multidisciplinary firm bringing together engineering, planning, and environmental expertise to deliver projects across transportation, infrastructure, power, and energy markets. Working alongside accomplished colleagues, you’ll help move projects from vision through construction, creating solutions that keep people moving, power essential systems, and support responsible development.

At GAI, you’ll work in a team-driven environment grounded in integrity, respect, and shared success, with the flexibility, resources, and career support that reflect a real and lasting commitment to our people. That commitment includes comprehensive benefits, wellness programs, and employee discounts. With opportunities across the U.S., GAI offers the collaboration and client focus of regional teams, supported by the stability, resources, and career-development opportunities of an established and growing firm.

Benefits To Working at GAI Include:

Competitive Pay & Recognition

• Performancedriven recognition and development bonuses
• Medical, dental, and vision plans
• Company-paid short-term and long-term disability
• Company-paid life insurance
• Employee Assistance Program and wellness resources
• Generous paid time off + 7 paid holidays
• An additional floating holiday. You use it for what matters to you.
• Paid maternity, paternity, and adoption leave
• 401(k) with company match
• Support and rewards for professional development and certifications

#GAI

#gaiatwork

#gaiconsultants

#lifeatgai

Qualifications

Education

Required

Bachelors or better in Human Resource Administration or related field.

Licenses & Certifications

Preferred

SHRM Cert Professional

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.