Staff Integration Lead

GAI Consultants, Inc.

Pittsburgh (Allegheny County)

Hybrid

USD 90,000 - 150,000

Full time

2 days ago

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Benefits offered by this job

Competitive pay

Health benefits

Disability insurance

Life insurance

Employee assistance program

Paid time off

7 paid holidays

Floating holiday

Parental leave

401(k)

Job summary

GAI Consultants, Inc. seeks a Staff Integration Lead to optimize onboarding and early employee integration. You will coordinate with candidates, hiring managers, and internal teams to ensure a smooth transition and productive start for new staff.

You will review existing processes, drive improvements, and manage HRIS entry, supporting a strong HR infrastructure and compliant I-9 lifecycle for both onsite and remote employees.

Qualifications

Eight years of progressive HR experience.
Six+ years using an HRIS or ATS such as UKG, Sage, Workday, ADP, or Oracle.
Strong process-management and accuracy.
Clear writing, speaking, listening, and presentation skills.
Ability to independently manage multiple time-sensitive workflows.
A collaborative mindset across teams.
Discretion with confidential and sensitive information.
Microsoft 365 proficiency.

Responsibilities

Shape the employee journey from accepted offer through early integration.
Create a seamless onboarding process with candidates, hiring managers, and internal teams.
Lead screenings, background checks, documentation, and HRIS entry.
Deliver engaging experiences through orientation and check-ins.
Ensure compliance with Form I-9 for onsite and remote staff.
Drive continuous improvement of HR systems, tools, and processes.
Maintain accurate and confidential personnel records.
Model GAI’s safety culture and uphold company standards.

Skills

HR fundamentals

HRIS/ATS expertise

Attention to detail

Communication skills

Time management

Collaboration

Data privacy

Microsoft 365

Education

Bachelor’s degree in HR or related field

Tools

UKG

Sage

Workday

ADP

Oracle

Job description

Help create an exceptional employee experience. As GAI’s Staff Integration Lead we want you to help us re-envision our onboarding and early integration process; facilitating its flow and process to enable new staff members to feel comfortable and be productive as soon as possible — ultimately increasing their job satisfaction. You are one of the first leaders at GAI that will have the opportunity to assist the new staff at the company. Your charge is to review our existing system, propose enhancements and changes, if needed, and lead the continuous improvement of the significant part of a new employee’s experience at GAI.

What You’ll Do

Shape the employee journey. Lead the experience from accepted offer through early integration.
Create a seamless transition. Partner with candidates, hiring managers, and internal teams throughout onboarding.
Build confidence from day one. Lead screenings, background checks, documentation, and HRIS entry.
Deliver engaging experiences. Lead orientation, new-hire check-ins, and exit interviews.
Ensure compliance. Manage the Form I-9 lifecycle for onsite and remote employees.
Drive continuous improvement. Use feedback to improve HR systems, tools, and processes.
Protect employee information. Maintain accurate and confidential personnel records.
Model GAI’s safety culture. Perform work safely and uphold company standards.

Required Qualifications

A strong HR foundation. Bachelor’s degree and eight years of progressive HR experience.
HR technology experience. Six (6) or more years using an HRIS or applicant tracking system, such as UKG, Sage, Workday, ADP, or Oracle.
An eye for detail. Strong process-management skills and accuracy.
Clear communication. Strong writing, speaking, listening, and presentation skills.
Ownership and follow-through. Ability to independently manage multiple time-sensitive workflows.
A collaborative mindset. Ability to build trust, provide responsive service, and contribute across teams.
Sound judgment. Discretion with confidential and sensitive information.
Microsoft 365 proficiency. Confidence and skills in using relevant applications.

Preferred Qualifications

A commitment to the HR profession. An HR certification—or plans to pursue one.

Work Arrangement and Travel

Enjoy the flexibility of a hybrid schedule, with one to two days working remotely and two to three days collaborating in a GAI office each week. Occasional travel to other GAI offices, typically once or twice per year, helps you build connections across the company.

Grow With Us

As you grow, you can expand your ownership of employee programs, lead meaningful improvements, influence People & Culture strategy, and strengthen your HR expertise. Quarterly participation in local SHRM events will keep you connected to new ideas and the broader HR community.

Why GAI?

GAI offers an exceptional place to do meaningful work, grow your career, and make a real impact in communities nationwide. You’ll join a collaborative, multidisciplinary firm bringing together engineering, planning, and environmental expertise to deliver projects across transportation, infrastructure, power, and energy markets. Working alongside accomplished colleagues, you’ll help move projects from vision through construction, creating solutions that keep people moving, power essential systems, and support responsible development.

At GAI, you’ll work in a team-driven environment grounded in integrity, respect, and shared success, with the flexibility, resources, and career support that reflect a real and lasting commitment to our people. That commitment includes comprehensive benefits, wellness programs, and employee discounts. With opportunities across the U.S., GAI offers the collaboration and client focus of regional teams, supported by the stability, resources, and career-development opportunities of an established and growing firm.

Benefits To Working at GAI Include:

Competitive Pay & Recognition