Staff Coordinator

SpringBrook Community of Onalaska; Onalaska (WI); On-site; USD 53,000 - 72,000; Full time

Job summary

Spring Brook Community of Onalaska is seeking a Staff Coordinator to manage staff schedules and help deliver high-quality resident care in Onalaska, WI. This full-time role supports HR processes and staffing strategies within a compassionate, team-driven environment.

The ideal candidate will have at least one year of scheduling experience in an assisted living or long-term care setting, plus strong communication skills and proficiency with Microsoft 365 and scheduling/EHR systems.

Qualifications

• One year of scheduling experience in an assisted living or long-term care community.
• Must be 18 years or older and have a High School Diploma or GED.
• Proficiency with Microsoft 365 programs and the scheduling software and EHR systems used by the community.
• Able to communicate effectively both verbally and in writing in English.

Responsibilities

• Coordinate and maintain staff schedules to ensure consistent coverage and quality resident care.
• Monitor staffing levels and address scheduling needs, call-offs, and open shifts.
• Assist with recruiting, interviewing, and onboarding direct care staff.
• Partner with community leadership to support staffing strategies and workforce planning.
• Support Human Resources and payroll-related processes for clinical staff.
• Maintain compliance with state regulations, community policies, and operational standards.
• Serve as a resource for scheduling questions and collaborate with the management team.
• Participate in after-hours on-call support as part of the management team.

Skills

Scheduling

Communication

Education

High School Diploma or GED

Tools

Microsoft 365

Scheduling software

Electronic Health Record system

Job description

Staff Coordinator
$62,400/year | Full-Time
SpringBrook Community of Onalaska | Onalaska, WI

Start a meaningful career as a Staff Coordinator with SpringBrook Community of Onalaska!

Make a difference in someone's life every day.
Join our vibrant team atSpringBrook Community of Onalaska, where you'll make a daily impact in the lives of our residents.

Why Join Us?

• Personalized Care:Our philosophy of person-centered care impacts everything we do
• Competitive Pay:$62,400/year
• Schedule:Full-time |Days| Rotating weekends and holidays required
• Supportive Team:We believe in the importance of personal and professional growth
• Quick Hiring:Applytoday and hear back within 48 hours

Benefits for Eligible Employees:

• MedicalInsurance
• DentalInsurance
• Vision Insurance
• 401(k) Retirement Matching
• LifeInsurance
• DisabilityInsurance

What You'll Do:

• Coordinate and maintain staff schedules to ensure consistent coverage and quality resident care.
• Monitor staffing levels and proactively address scheduling needs, call-offs, and open shifts.
• Assist with recruiting, interviewing, and onboarding direct care staff.
• Partner with community leadership to support staffing strategies and workforce planning.
• Support Human Resources and payroll-related processes for clinical staff.
• Maintain compliance with applicable state regulations, community policies, and operational standards.
• Serve as a resource for team members regarding scheduling and staffing questions.
• Collaborate with the management team to support resident care goals and community operations.
• Participate in after-hours emergency response as part of the management team on-call support structure.
• Foster a positive, team-oriented environment that supports excellent resident service and care.

What You'll Need:

• Must be 18years or older
• High School Diploma or GED Equivalent
• One year of scheduling experience at an assisted living or long-term care community, required
• Current Qualified Medication Assistant or Certified Nursing Assistant certification, preferred
• Must be proficient with Microsoft 365 programs such as Word, Excel, Outlook, etc. and be able to quickly learn our scheduling software program, electronic healthcare record system, and other software platforms used by the community
• Able to communicate effectively both verbally and in writing in English. Must be able to follow oral and written directions and work independently in the absence of supervision

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.

Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position’s essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.