Staff Assistant - Public Safety

SUNY Upstate Medical University; City of Syracuse (NY); Hybride; USD 42 000 - 58 000; Plein temps

Résumé du poste

SUNY Upstate Medical University seeks a Staff Assistant to support University Police-Public Safety and Administrative Divisions. Responsibilities include supervising daily operations, preparing complex activity reports, approving documentation, scheduling contract personnel, and maintaining security personnel files.

Experience with ARMS and MS Office is valued. Rotating shifts and office-based duties emphasize strong communication, organization, and multitasking abilities in a campus public

Qualifications

• Associate's degree with 3+ years of admin experience or equivalent.
• Current NYS Security Guard license required.
• Valid NYS Driver's License required.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills; able to multitask.

Responsabilités

• Oversight of daily operations to ensure policy compliance.
• Prepare complex activity reports and emergent notifications.
• Review and approve departmental documentation.
• Schedule contract personnel and post assignments based on needs.
• Maintain files for contract security personnel (training, counseling, etc.).
• Process Public Safety Daily Activity reports.
• Review ARMS entries and assist in admin tasks.

Connaissances

Written communication

Verbal communication

Time management

Organizational skills

Multi-tasking

Formation

Associate's degree

Outils

Microsoft Office

ARMS

Description du poste

Job Summary:

The Staff Assistant will provide support to the University Police-Public Safety Division as well as the University Police Administrative Division. Responsibilities will include overseeing and supervising daily operations to ensure compliance with company policies and procedures is maintained, preparation of complex activity reports and emergent notifications as well as review and approval of official departmental documentation, organizing and scheduling contract department personnel and post assignments based on departmental and campus needs, maintaining and updating files for contract security personnel (Training, Education, counseling, etc.), processing all Public Safety Daily Activity reports, reviewing all entries in the Automated Report Management System (ARMS) and assisting in additional administrative operational tasks where applicable.

Minimum Qualifications:

Associate's degree and a minimum of 3 years of relevant administrative experience or an equivalent combination of education and experience required. Current NYS Security Guard license required. A valid NYS Driver's License is required. Excellent written and verbal communication skill required. Strong organizational and planning skills required. Proficiency in Microsoft Office suites along with various other computer programs. Excellent time management skills and ability to multi-task and prioritize work.

Preferred Qualifications:

Knowledge of Security operations in the public or private sector is preferred. Attention to detail and problem-solving skills preferred. Adequate knowledge of the SUNY system, Upstate Medical University, and the University Police Department preferred. Leadership experience preferred.

Work Days:

Rotating shifts

Message to Applicants:

RecruitmentOffice: Human Resources