Staff Assistant II

University of Mississippi; Mississippi; On-site; USD 26,000 - 39,000; Full time

Job summary

The University of Mississippi's History Department is seeking an organized administrative professional to provide complex support to faculty and staff.

You will schedule meetings, coordinate events, greet visitors, route inquiries, and assist with financial and HR data entry under general supervision.

A high school diploma is required and about two years of relevant experience; pay ranges from $18.64 to $27.96 per hour.

Qualifications

• High School diploma required.
• Minimum 2 years of relevant experience.

Responsibilities

• Schedules logistics for meetings, events, conferences, travel, and unit operations.
• Greets arrivals, provides basic information, routing complex inquiries to appropriate entities.
• Processes, enters, tracks, and reconciles financial transactions and human resources data.
• Collects, analyzes, and prepares communications from established sources using technology mediums.
• Sends, receives, copies, and distributes communications under general supervision.
• Maintains organization and updates physical and electronic records per established policies.

Education

High School (Required)

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.

Join the Ole Miss Family — Build Your Legacy Here!

Department

History

Job Summary

Provides complex administrative support to a department or group of professionals in support of unit goals.

Job Description

• Schedules logistics and secures resources for meetings, department-sponsored events, conferences, travel, and work unit operations for undergraduate, graduate, and faculty colleagues.
• Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities. Will work with the Graduate Program Coordinator in communication with prospects and current graduate students.
• Processes, enters, tracks, and reconciles financial transactions and human resources data.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
• Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.

Job Responsibilities

• Schedules logistics and secures resources for meetings, department-sponsored events, conferences, travel, and work unit operations for undergraduate, graduate, and faculty colleagues.
• Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities. Will work with the Graduate Program Coordinator in communication with prospects and current graduate students.
• Processes, enters, tracks, and reconciles financial transactions and human resources data.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
• Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.

Substitution Statement:

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications

High School (Required)

Experience

Relevant experience| 2 Years| Required

Compensation

$18.64 - $27.96

Interview Requirement

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.