Staff Assistant II

Lone Star College; Houston (TX); On-site; USD 34,000 - 39,000; Full time

Job summary

Lone Star College-Kingwood seeks an administrative assistant to provide essential office support, coordinate meetings, handle mail, and assist multiple managers. The role supports a service-oriented environment in a busy college setting.

Requirements include a high school diploma or GED with at least 1 year of experience, proficiency in Word, Excel, and Access, and strong communication and customer-service skills. A collaborative team atmosphere is offered.

Qualifications

• High school diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience.
• Associate degree or higher

Responsibilities

• Operate standard business software up to mid-skill level.
• Design routine spreadsheets and basic formulas.
• Assist with setting up new database files and potential improvements.
• Schedule tentative appointments and coordinate basic travel arrangements.
• Coordinate with other staff to obtain supplies and support routine department activities.

Skills

General office practices

Strong communication skills

Excellent customer service

Attention to detail

Confidentiality

Education

High school diploma or GED

Associate degree or higher

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-Kingwood offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-Kingwood, an innovative and dynamic community college located in the pine-forested suburbs of northeast Houston, has an opening for someone interested in working with a diverse group of colleagues who want to make a difference in the lives of students and grow professionally. Kingwood focuses on fulfilling individual dreams and enhancing community life and offers unique programs in respiratory care, computer gaming and dental hygiene.

Location address is 20000 Kingwood Drive, Kingwood, TX 77339.

Job Description

Purpose and Scope

Under general supervision, performs standard and some advanced administrative duties. Generally reports to a Manager-level position and provides support to multiple individuals or a department. Activities are generally routine but may involve non-routine requests or specialized information. Basic duties may include receiving and logging information, making copies, sorting and distributing mail, coordinating office functions, preparing correspondence and basic reports, scheduling appointments and making travel arrangements, providing information, and contributing to a service-oriented environment.

Essential Job Functions

• Progressively utilizes the features of one or more standard business software packages up to the following skill level:
• Word Processing: Performs sorts and merges, prints mass mailings, selects font attributes and changes
• Spreadsheets: Designs routine spreadsheets, sets up routine formulas, and prints desired sections
• Databases: Sets up new database files and recommends screen improvements
• Scans mail, arranges in priority order, and distributes to one or more managers
• Screens calls for managers and responds to routine questions
• Schedules tentative appointments for approval by manager, makes routine travel arrangements; may schedule group meetings and assist with set-up
• Coordinates with other administrative, maintenance, or clerical employees in own department or throughout the college to accomplish such routine activities as ordering supplies, obtaining approvals, and arranging for word processing, document duplication, equipment repair, or travel advances
• Responsible for safety and maintenance of own equipment; may control or disburse petty cash or monitor expenses charged against department accounts
• May collect data and perform basic mathematical calculations, including assisting with budget documents and records
• Some positions may assist in scheduling and inputting classes and/or prepare instructor classroom and project materials
• Some positions assist students by handling their requests and providing routine information
• Responsible for other reasonable related duties as assigned

Knowledge, Skills, And Abilities

• Knowledge of general office practices and procedures
• Strong oral and written communication skills
• Excellent customer service skills
• Strong attention to detail
• Proficiency with common office software (i.e. Microsoft Word, Excel and Access)
• Ability to work on multiple projects
• Ability to multi-task and prioritize work assignments
• Ability to maintain confidentiality

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule And Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

Required Qualifications

• High school diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience

Preferred Qualifications

• Associate degree or higher

Salary

Hiring salary range is $33,540 - $38,571

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your Resume Should Provide a Complete Picture Of Your Work Experience. The Resume Should Include The Following Information For Each Position Listed

• Length of time (specific months and years) of employment
• If the position was full time or part time
• If the position was paid or unpaid
• Level of degree completed including date earned.
• Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.