Staff Assistant II

Georgia State University; Atlanta (GA); On-site; USD 36,000 - 47,000; Full time

Job summary

Georgia State University’s Occupational Therapy department in Atlanta is seeking a Staff Assistant II to support department chairs, manage calendars, coordinate meetings and events, and handle travel and expense reporting.

The ideal candidate will have a high school diploma with two years of related experience, strong organizational and communication skills, and proficiency in Microsoft Office; position offers full-time hours, 8:15am–5:30pm, and benefits.

Qualifications

• High School Diploma and two years of related experience.
• Familiarity with GSU policies and procedures.
• Proactive, self-starter able to work independently.
• Detail-oriented with strong organizational skills.
• Effective organizational, time management, and communication skills.

Responsibilities

• Serves as the primary point of contact for meeting requests and oversight of calendars for the department chairs.
• Creates meeting agendas, keeps attendance records, and records minutes.
• Transcribes and prepares accurate minutes for meetings, ensuring timely distribution and proper documentation.
• Coordinates events for Unit Heads, including Directors Meeting, Advisory Board Meeting, Faculty Meeting, End-of-Year Faculty and Staff Meeting, Clinical Partnership Meetings.
• Provides administrative support for the White Coat Ceremony, Honors Day, faculty retreats, and strategic planning sessions.
• Assists with travel coordination, including travel authorizations and submitting expense reports.
• Coordinates room reservations.
• Organizes catering for meetings and events.
• Performs other related duties as assigned.
• Assists the Fieldwork and Admissions Coordinator.

Skills

Organizational skills

Time management

Communication skills

Multi-tasking

Adaptability

Teamwork

Education

High School Diploma

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Staff Assistant II

Byrdine F. Lewis College of Nursing and Health Professions

Occupational Therapy Department

The Occupational Therapy department is a doctorate program that prepares students to improve human lives through innovations in research, community engagement and education in occupational therapy and rehabilitation in general. The rigor and demands of the program match the need for occupational therapy services in a dynamic healthcare system that is highly technological and global. The scientific study of humans as occupational beings is a central concept of this program, a concept based on the fundamental premise that occupation is an integral part of life and a prerequisite to participation. The program embraces the American Occupational Therapy Association Vision 2025 and focuses on producing leaders who use creative and critical thinking and clinical reasoning with great effectiveness and efficiency.

The Occupational Therapy department is seeking to hire a Staff Assistant II.

WHY CHOOSE GEORGIA STATE UNIVERSITY (GSU)?

GSU offers a dynamic and supportive work environment with a variety of compelling benefits, including health, dental, vision, tuition assistance, retirement plans, and more. We take pride in our collaborative and knowledge-sharing approach, working effectively with a diverse range of partners. Additionally, GSU provides numerous professional development opportunities and mentorship programs within a rapidly growing academic center.

KEY DUTIES AND RESPONSIBILITIES:

• Serves as the primary point of contact for meeting requests and oversight of calendars for the department chairs.
• Creates meeting agendas, keeps attendance records, and records minutes.
• Transcribes and prepares accurate minutes for meetings, ensuring timely distribution and proper documentation.
• Coordinates events for Unit Heads, including Directors Meeting, Advisory Board Meeting, Faculty Meeting, End-of-Year Faculty and Staff Meeting, Clinical Partnership Meetings.
• Provides administrative support for the White Coat Ceremony, Honors Day, faculty retreats, and strategic planning sessions.
• Assists with travel coordination, including travel authorizations and submitting expense reports.
• Coordinates room reservations.
• Organizes catering for meetings and events.
• Performs other related duties as assigned.
• Assists the Fieldwork and Admissions Coordinator

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Minimum Requirements:

• High School Diploma and two years of related experience, or a combination of education and experience.

Preferred Requirements:

• Familiarity with GSU policies and procedures.
• A self-starter able to work independently.
• Radiates a positive attitude and is willing to be a team player.
• Detail-oriented and follows instructions carefully.
• Effective organizational, time management, and communication skills.
• Ability to work with and collaborate with diverse groups (internal/external).
• Ability to multi-task, adapt to changing demands, and work well under pressure.
• Proficient in Microsoft Office, Outlook, Word, and Excel

Department: Occupational Therapy

Location: Atlanta Campus

Shift: 8:15am - 5:30 pm

Salary: $35,600- $46,800

Pay Grade: 14

FLSA Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting: 09/29/26, 12:31:15 PM

Closing Date: 10/14/26, 3:59:00 AM

Equal Employment Opportunity

Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status.

Background Check

Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Clery Disclosure of Campus Security Policy and Campus Crime:

Georgia State University is committed to its students' and employees' safety and security.

It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus.

This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.

Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.218_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.