Legal Coordinator

Duke Careers; Durham (NC); On-site; USD 50,000 - 79,000; Full time

Job summary

Duke University seeks a Legal Coordinator to provide administrative support to attorneys serving Duke University Health System and Duke University. The role balances a high-volume workload, requires discretion with confidential information, and involves coordinating calendars, files, and travel.

The successful candidate will join a team dedicated to supporting Duke’s nonprofit, academic, and healthcare missions, with on-site work in Durham, NC and occasional remote options.

Qualifications

• Bachelor’s degree generally required.
• General knowledge in the legal field is preferred.
• Requires four (4) years working in related field or equivalent combination of relevant education and professional experience.

Responsibilities

• Provide comprehensive administrative support to multiple attorneys, including managing complex, high-volume calendars.
• Open, maintain, and track electronic files with confidentiality; assist with e-billing; coordinate with outside counsel as needed.
• Prepare, format, and proofread legal documents, presentations, and correspondence with high accuracy.
• Coordinate attorney travel arrangements and expense reporting in line with university policies.
• Track and maintain continuing legal education requirements, records, and deadlines.

Skills

Prioritization

Team collaboration

Strong communication

Problem solving

Adaptability

Stakeholder collaboration

Can-do attitude

Process improvement

Education

Bachelor's degree

Tools

PowerPoint

Copilot

Job description

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Bring your administrative expertise to a fast-paced legal environment supporting attorneys and critical business operations.

Be You.

The Office of Counsel at Duke University is seeking to hire an experienced, organized, service-focused, and team-oriented Legal Coordinator to provide administrative support to attorneys serving Duke University Health System and Duke University (“Duke”).

The Legal Coordinator works closely with multiple attorneys to provide day-to-day administrative support, balancing a high volume of work and competing priorities while anticipating needs and adjusting quickly as circumstances change. The role requires strong communication, organizational, and problem-solving skills, as well as sound judgment and discretion in handling confidential and sensitive information.

The successful candidate will join a collaborative team of attorneys and professional staff dedicated to supporting Duke’s nonprofit, academic, and healthcare missions.

Work Arrangement – On-site.

Work Location: Durham, NC, in person (current office schedule: Monday-Thursday in-person, with the option for remote work on Friday).

DEPARTMENTAL PREFERENCES

• Experience with matter and document management software, travel and expense solutions, and e-billing systems is preferred.
• Strong proficiency in Microsoft applications (PowerPoint and Copilot are a plus).
• Experience in the legal field is preferred.

MINIMUM QUALIFICATIONS

Education - Bachelor’s degree generally required.

General knowledge in the legal field is preferred.

Experience - Requires four (4) years working in related field or equivalent combination of relevant education and professional experience.

Be Bold.

Skills

• Ability to successfully manage competing and changing priorities in a fast-paced environment.
• Ability to work in a team-oriented, high-volume, in-house law office environment.
• Strong written and communication skills.
• Strong problem-solving, organizational, and analytical skills.
• Adaptable and flexible.
• Demonstrated experience collaborating with multiple different stakeholders to achieve results.
• Committed, reliable, and a ‘can-do’ attitude.
• Deep desire to create effective processes, and champion positive engagement.

Work Performed

• Provide comprehensive administrative support to multiple attorneys, including managing complex, high-volume calendars that often require coordination across multiple departments and external parties.
• Open, maintain, and track electronic files, ensuring accuracy and strict confidentiality; assist with e-billing support; coordinate with outside counsel as needed.
• Prepare, format, and proofread legal documents, presentations, and correspondence on behalf of attorneys, requiring a high degree of accuracy, efficiency, and attention to detail.
• Coordinate attorney travel arrangements, including preparing expense reports, maintaining documentation, and ensuring compliance with university travel and reimbursement policies.
• Track and maintain attorneys’ continuing legal education requirements, records and deadlines.
• Provide general administrative and office support as needed.
• Assist with special projects as needed.

The above is not a full summary of the work performed, and the Legal Coordinator will perform other duties as assigned.

Choose Duke.

Join a team that values exceptional administrative support, sound judgment, and a proactive approach to getting things done.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $49,939.00 to USD $79,487.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).

Nearest Major Market: Durham

Nearest Secondary Market: Raleigh

Read more about Duke’s commitment to affirmative action and nondiscrimination at hr.duke.edu/eeo.