Staff Assistant, Auto & MH Truck, South Bend, IN

1st Source Corporation; South Bend (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

1st Source Corporation in South Bend, IN is seeking an administrative professional to support the Loan Services department and manage diverse clerical tasks. The role involves handling imaging, filing, and data entry to ensure smooth daily operations.

Requirements include 1+ year of admin experience, proficiency in Word and Excel, and strong organizational and communication skills. On-site work with standard office duties and minimal travel is expected.

Qualifications

• 1+ year of administrative experience preferred.
• Proficiency in Word and Excel required.
• Good organizational skills and attention to detail.
• Ability to multi-task and meet deadlines.
• Excellent written and verbal communication.

Responsibilities

• Provides administrative support to the Loan Services department.
• Presents and images loan/lease files for various operations.
• Indexes imaged documents and ensures data accuracy.
• Prepares scanned documents for retention per policy.
• Files legal documents in the appropriate file room.
• Updates imaging reporting logs in Excel for productivity metrics.
• Follows up on expiring insurance and maintains certificates.
• Back-up to switchboard and reception as needed.

Skills

Highly organized

Multitasking

Written and verbal communication

PC skills

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Job description

Job Category: Administrative/Service Support

Requisition Number: STAFF004412

• Full-Time
• On-site

Locations

Showing 1 location

Description

POSITION SUMMARY

Provides administrative support to one or more individuals in the Loan Services department

ESSENTIAL REQUIREMENTS

• Performs a variety of administrative duties to assist in the smooth and efficient daily operations of the division/department.
• Prepares and images loan/lease files for various SFG Operations departments.
• Indexes imaged documents and ensures accuracy of customer information and imaged/indexed documents.
• Prepares scanned documents for retention in accordance with Bank's retention policy.
• Files applicable TBP departmental legal documents properly in the file room.
• Updates Imaging reporting logs in Excel for productivity measurement.
• Follows up on expiring insurance and maintenance reporting, ensure coverage is in accordance to policy and all certificates are current and in place.
• Logs current/renewed certificates and submit for Imaging.
• Serves as back-up to the switchboard phone and reception desk.

Maintains appropriate files and records and distributes materials to department personnel, customers and others as necessary.

Regular and predictable attendance is an essential requirement of the position.

Responsible for the completion of all compliance training related to the position.

Must understand all applicable laws and regulations that apply to the position and complies with the requirements.

NON-ESSENTIAL FUNCTIONS

Performs all other duties as assigned.

EXPERIENCE/SKILLS

• One (1) or more years of administrative experience preferred.
• Good PC skills--proficiency in Word and Excel essential.
• Good organizational skills.
• Ability to multi-task and meet deadlines.
• Good written and verbal communication skills.

EDUCATION

High School Diploma/GED required.

TRAVEL REQUIREMENTS

Minimal or occasional travel for meetings, projects or training as needed.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals to perform the essential functions.

EQUIPMENT

MS Office PC, fax, phone and standard office equipment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.