STAFF ASSISTANT - 60020654

State-of-Florida; Jacksonville (FL); On-site; USD 25,000 - 32,000; Full time

Job summary

The Florida Department of Children and Families is seeking a Staff Assistant to provide high-level administrative support to the Economic Self-Sufficiency Program Administrator. The role includes researching, preparing reports, handling information requests, scheduling meetings, and coordinating communications.

Incumbents may also train and supervise lower-level clerical staff. A minimum of two years of secretarial or clerical experience is required, with substitutions allowed for training or a

Qualifications

• Two years of secretarial or clerical work experience.
• Vocational/technical training can substitute for each year of required experience.
• High school diploma or equivalent can substitute for one year of experience.
• Knowledge of office procedures and practices.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively and work with the public.

Responsibilities

• Performing Administrative Activities
• Approving requests, handling paperwork, and day-to-day tasks
• Communicating With Other Workers
• Providing information to supervisors and staff by face-to-face, written, or telephone/electronic means
• Analyzing Data or Information
• Breaking down information to identify underlying principles
• Getting Information Needed to Do the Job
• Obtaining information from relevant sources
• Processing Information
• Compiling, coding, calculating, auditing, or verifying data
• Monitoring and Controlling Resources
• Overseeing spending and resource usage
• Coordinating Work and Activities of Others
• Coordinating tasks among team members
• Interpreting Meaning of Information to Others
• Translating information for others
• Making Decisions and Solving Problems
• Evaluating information to select best solutions
• Establishing and Maintaining Relationships
• Building constructive working relationships

Skills

Office procedures

Data collection

Basic arithmetic

Communication

Problem solving

Independent work

Education

High school diploma or equivalent

Job description

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886522

Agency: Children and Families

Working Title: STAFF ASSISTANT - 60020654

This is work providing high-level administrative support to Economic Self-Sufficiency Program Administrator by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff.

MINIMUM REQUIREMENTS:

• Two years of secretarial or clerical work experience.
• Vocational/technical training in secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• A high school diploma or its equivalent can substitute for one year of the required work experience.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection;
• Knowledge of basic arithmetic;
• Ability to understand and apply applicable rules, regulations, policies, and procedures;
• Ability to plan, organize and coordinate work assignments;
• Ability to deal with the public tactfully and courteously;
• Ability to communicate effectively;
• Ability to utilize problem-solving techniques;
• Ability to establish and maintain effective working relationships with others and;
• Ability to work independently.

EXAMPLES OF JOB CHARACTERISTICS

Performing Administrative Activities

Approving requests, handling paperwork, and performing day-to-day administrative tasks.

Communicating With Other Workers

Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.

Analyzing Data or Information

Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts.

Getting Information Needed to Do the Job

Observing, receiving, and otherwise obtaining information from all relevant sources.

Processing Information

Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.

Monitoring and Controlling Resources

Monitoring and controlling resources and overseeing the spending of money.

Coordinating Work and Activities of Others

Coordinating members of a workgroup to accomplish tasks.

Interpreting Meaning of Information to Others

Translating or explaining what information means and how it can be understood or used to support responses or feedback to others.

Making Decisions and Solving Problems

Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution.

Establishing and Maintaining Relationships

Developing constructive and cooperative working relationships with others.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

JACKSONVILLE, FL, US, 32211 JACKSONVILLE, FL, US, 32202 JACKSONVILLE, FL, US, 32204 JACKSONVILLE, FL, US, 32205 JACKSONVILLE, FL, US, 32206 JACKSONVILLE, FL, US, 32207 JACKSONVILLE, FL, US, 32208 JACKSONVILLE, FL, US, 32209 JACKSONVILLE, FL, US, 32210 JACKSONVILLE, FL, US, 32212 JACKSONVILLE, FL, US, 32216 JACKSONVILLE, FL, US, 32218 JACKSONVILLE, FL, US, 32219 JACKSONVILLE, FL, US, 32221 JACKSONVILLE, FL, US, 32222 JACKSONVILLE, FL, US, 32224 JACKSONVILLE, FL, US, 32225 JACKSONVILLE, FL, US, 32226 JACKSONVILLE, FL, US, 32231 JACKSONVILLE, FL, US, 32244 JACKSONVILLE, FL, US, 32246 JACKSONVILLE, FL, US, 32250 JACKSONVILLE, FL, US, 32254 JACKSONVILLE, FL, US, 32256 JACKSONVILLE, FL, US, 32259 JACKSONVILLE, FL, US, 33207

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.