STAFF ASSISTANT - 60066835

State of Florida; Florida; On-site; USD 31,000 - 38,000; Full time

Job summary

Florida Department of Children and Families is seeking a Staff Assistant to support the Program Office, handling front-desk duties, records, purchasing, travel, and HR-related tasks. The role requires good judgment, initiative, accuracy, and independent work capabilities.

The position involves welcoming visitors, preparing reports and documents, processing HR forms, and coordinating travel and reimbursements.

Qualifications

• High school diploma or equivalent and three years of secretarial or clerical work experience.
• College education may substitute for experience (30 semester hours per year or 45 quarter hours).
• Vocational or technical training in secretarial science or office/business studies may substitute at 720 classroom hours per year.

Responsibilities

• Support the Program Manager and administrative staff.
• Greet callers and visitors, route to staff or resources.
• Prepare reports, forms, letters, and other documents using a computer and office software.
• Prepare and submit personnel forms and HR-related action requests.
• Process travel requests, travel reimbursements, P-Card authorizations, purchase requisitions, and invoices.
• Organize office correspondence, records, reports, and other files.
• Monitor office supplies and order materials before they run low.
• Attend required staff meetings and job-related training, and perform other related duties.

Skills

Office procedures

Effective communication

Data collection

Basic arithmetic

Follow rules and procedures

Serve the public with tact

Work independently

Problem solving

Organize assignments

Clear communication

Build effective working relationships

Education

High school diploma or equivalent

College credits substitution available

Job description

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Requisition No:886530

Agency: Children and Families

Working Title: STAFF ASSISTANT - 60066835

Position Number:60066835

Salary: Minimum Starting Salary 34,760.00

Requisition 886530 | Position 60066835 | Florida Department of Children and Families | Career Service | $34,760 annually

About the role

The Staff Assistant helps the Program Office run smoothly and provides courteous, reliable support to staff and the public. This role handles a mix of front-desk service, records, purchasing, travel, and personnel tasks. It calls for good judgment, initiative, accuracy, and the ability to manage work independently.

What you will do

• Support the Program Manager, Senior Management Analyst Supervisor, Operations Management, and administrative staff.
• Welcome callers and visitors, answer questions, and route people to the right staff or community resource.
• Prepare reports, forms, letters, and other documents using a computer and office software.
• Prepare and submit personnel forms and HR-related action requests accurately and on time.
• Process travel requests, travel reimbursements, P-Card authorizations, purchase requisitions, and invoices.
• Organize office correspondence, records, reports, and other files.
• Monitor office supplies and order materials before they run low.
• Attend required staff meetings and job-related training, and perform other related duties as assigned.

A high school diploma or equivalent and three years of secretarial or clerical work experience. College education may substitute for experience at a rate of 30 semester hours or 45 quarter hours for each year. Vocational or technical training in secretarial science or office/business studies may substitute at a rate of 720 classroom hours for each year.

Preferred experience

Experience supporting hiring and recruitment, and experience processing purchase orders.

Skills that will help you succeed

Knowledge of office procedures, effective communication, data collection, and basic arithmetic. Ability to follow rules and procedures, serve the public with tact and courtesy, work independently, solve problems, organize assignments, communicate clearly, and build effective working relationships.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.