STAFF ASSISTANT OPS - 60932024

State of Florida; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

The Department of Children and Families in Tallahassee, FL seeks a STAFF ASSISTANT OPS to provide centralized administrative support to the Office of Child and Family Well-Being (OCFW) Business Operations portfolio. The role covers procurement, purchasing, MOUs, tracking, and reporting to ensure efficient operations.

Requires a High School Diploma, at least two years of administrative experience, and strong MS Office skills (Excel and Word).

Qualifications

• Proficiency in Microsoft Office Suite with strong skills in Excel and in creating detailed, accurate notes in Word.
• High School Diploma required.
• At least two years of secretarial/administrative support experience.

Responsibilities

• Provides centralized support for procurement, purchase orders, MOUs, and reporting.
• Maintains tracking and reporting tools used by Business Operations leadership.
• Reviews contract, grant and procurement files to support Contract Managers and Grants Manager.
• Coordinates travel, meetings, conferences, trainings, and related events for approved grants.

Skills

MS Office Suite

Excel

Word

Education

High School Diploma

Tools

MFMP

STMS

Works

Job description

The State Personnel System is an E-Verify employer.

Agency: Children and Families

Working Title: STAFF ASSISTANT OPS - 60932024

Department of Children and Families Tallahassee, Florida

Open Competitive

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN OFFICE.

Regular business hours of operation are 8:00 AM to 5:00 PM EST, Monday - Friday.

Some travel may be required.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

DESCRIPTION

This OPS Procurement and Business Operations Support position provides centralized administrative and operational support to the Office of Child and Family Well-Being (OCFW) Business Operations portfolio within the Florida Department of Children and Families (Department).

The position supports procurement, purchasing, contract-related administrative activities, Memorandum of Understanding, tracking and reporting, and other operational processes necessary to support effective management of OCFW business functions.

The position works under the direction of the Contracts and Procurement Supervisor.

REQUIREMENTS

• High School Diploma required
• At least two years of experience in secretarial, administrative support, or office clerical work.
• Proficiency in Microsoft Office Suite with strong skills in Excel and in creating detailed, accurate notes in Word.

Essential Job Functions

• Provides centralized support for the development, processing, monitoring, modification, and closeout of OCFW purchase orders, including purchase orders issued to support approved grant initiatives.
• Provides administrative management and coordination for OCFW Memoranda of Understanding (MOUs). Maintains the centralized tracking and reporting tools used by Business Operations leadership to monitor procurement and contract activities and tracks the due dates for recurring reports the Business Operations team is required to submit to funders and governing bodies.
• Provides monitoring and research support to assigned Contract Managers and the Grants Manager by reviewing contract, grant and procurement files.
• Provides administrative coordination for approved Grants and Core teams travel, meetings, conferences, trainings, and other business-related events.

Knowledge, Skills, and Abilities (KSAs)

• Skilled in data entry and typing with accuracy and attention to detail.
• Ability to plan, organize, and coordinate work assignments efficiently
• Excellent telephone etiquette consistently provides outstanding customer service.
• Well organized, punctual, and demonstrates a cooperative and professional attitude.
• Ability to establish and maintain effective working relationships with colleagues and external contacts.
• Knowledge of office procedures, practices, and the principles and techniques of effective communication.
• Ability to produce high-quality final products with established timelines.
• Competent in organizing files and records, using correct spelling, punctuation and grammar, and typing letter and standard forms in the proper format.

Educational Requirements

• High School Diploma

Work Experience Requirements

• At least two years of experience in secretarial, administrative support, or office clerical work.

The position requires excellent verbal, written, and analytical skills to communicate effectively with internal and external stakeholders.

Software Proficiency

• Proficiency in Microsoft Office Suite with strong skills in Excel and in creating detailed, accurate notes in Word, MFMP, STMS, and Works.

Work Location

The position is not remote and reports to the state office Monday through Friday 8a-5pm. There is more than one position available so a specific location will be discussed at the time of initial interview.

Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit www.mybenefits.myflorida.com .

Growth Opportunities

With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

Where you will work

Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you’re never more than 60 miles from a body of saltwater. And if the beach isn’t your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work – Come join our team!

About Department of Children and Families

Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.

Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.

To learn more please visit https://www.myflfamilies.com/ .If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement. The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures. We hire only U.S. citizens and lawfully authorized alien workers. Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.

SELECTIVE SERVICE

Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov .

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S.

No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location

TALLAHASSEE, FL, US, 32303 JACKSONVILLE, FL, US, 32202 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32399 JACKSONVILLE, FL, US, 32207 JACKSONVILLE, FL, US, 32212 TALLAHASSEE, FL, US, 32304 JACKSONVILLE, FL, US, 32244 JACKSONVILLE, FL, US, 32224 JACKSONVILLE, FL, US, 32218 JACKSONVILLE, FL, US, 32254 JACKSONVILLE, FL, US, 32210 JACKSONVILLE, FL, US, 32206 JACKSONVILLE, FL, US, 32209 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 JACKSONVILLE, FL, US, 32211 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 JACKSONVILLE, FL, US, 32221 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32301 JACKSONVILLE, FL, US, 33207 JACKSONVILLE, FL, US, 32219 JACKSONVILLE, FL, US, 32250 JACKSONVILLE, FL, US, 32226 JACKSONVILLE, FL, US, 32204 TALLAHASSEE, FL, US, 32312 JACKSONVILLE, FL, US, 32222 JACKSONVILLE, FL, US, 32225 JACKSONVILLE, FL, US, 32216 JACKSONVILLE, FL, US, 32256 JACKSONVILLE, FL, US, 32208 JACKSONVILLE, FL, US, 32205 JACKSONVILLE, FL, US, 32259 TALLAHASSEE, FL, US, 32317 JACKSONVILLE, FL, US, 32231 TALLAHASSEE, FL, US, 32309 JACKSONVILLE, FL, US, 32246 TALLAHASSEE, FL, US, 32316

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.