Staff Assistant

Hillsborough College; United States; On-site; USD 25,000 - 37,000; Full time

Job summary

Hillsborough Community College seeks an experienced administrative assistant to provide secretarial and clerical support for an assigned office. You will type, proofread, and distribute correspondence and schedules, and may independently compose letters as requested.

The role involves handling student records, enrollment forms, and routine office operations, with tasks including mail, filing, payroll copies, and data entry for supervisor reports.

Qualifications

• High school diploma or GED required.
• At least two years of related work experience.

Responsibilities

• Type forms and letters confirming student enrollment.
• Gather student records and prepare records for committee review.
• Locate records and copy/send via certified mail per subpoenas.
• Order office supplies and monitor budget; coordinate equipment service.
• Prepare requisitions, receiving reports, and work orders.
• Assist with student registration processes.

Skills

Bilingual Spanish-English

Education

High school diploma or GED

Job description

Compensation Range:

$17.80 - $27.07

Position Summary:

Hiring compensation range: $17.80 - $19.58 hourly depending on qualifications.

Job Summary:

The position provides secretarial and clerical support to assigned office to enable effective office operations. Types, proofreads and/or distributes accurate correspondence, memorandums, schedules and other documentation based on information generated by requestor. May independently compose letters, memos, etc. as requested.

Job Duties:

• Type forms and letters verifying student enrollment. (30%)
• Gather student records and photocopy and make list; preparing records for committee for academic standing. (10%)
• Locate records and photocopy and send via certified mail; in compliance to subpoenas served. (10%)
• Order office supplies and office equipment service; monitor budget. (5%)
• Prepare requisitions, receiving reports, work orders. (5%)
• Work registration. (20%)
• Prepare form letters and memoranda letters. (5%)
• Maintain file for payroll copies. (5%)
• Maintain files for photocopies of forms, letters, records. (5%)
• Type and prepare reports for supervisor as required, answer phones and greet visitors. (5%)

Minimum Qualifications:

The position requires at least a high school diploma or GED equivalency and at least two years of prior-related work experience.

Preferred Qualifications:

Preferred bilingual in Spanish and English (fluently able to converse).

Closing Date:

Open Until Filled

Hillsborough Community College is an Equal Opportunity Employer, we believe that diversity and inclusion among our applicants and employees is critical to our success as a community partner.

All qualified applicants will receive consideration for employment opportunities without regard to race, color, religion, sex, pregnancy, national origin, age, physical/mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and military/veteran status.

Preference will also be given to veterans and spouses who are eligible under the Veterans' Preference Law. At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim. Note: Please upload your DD214 as an attachment as part of your application at the time of submission.

The selected candidate identified for this position will be required to successfully complete a Level II criminal background check, which includes fingerprinting.

Hillsborough Community College participates in the US E-Verify program.