Staff Assistant

Drug Enforcement Administration; Tampa (FL); On-site; USD 56,000 - 88,000; Full time

Job summary

The Drug Enforcement Administration (DEA) in the United States seeks a professional to serve as the principal administrative and operational support assistant to the Associate Chief of Operations (ACO). The role entails managing executive workflows, coordinating calendars, and handling sensitive information in a fast-paced law enforcement environment.

Senior responsibilities include organizing meetings, prioritizing high-priority items, and maintaining official records while ensuring compliance

Qualifications

• Experience providing administrative support including calendar management, travel coordination, and preparation of briefing materials and action-item tracking.
• Ability to compile workforce, operational, workload, travel, and resource data to support planning and decision-making.
• Experience coordinating guidance, communications, and activities across multiple offices and stakeholders.
• Experience developing or improving administrative procedures and maintaining official records and databases.

Responsibilities

• Provide executive support to the Associate Chief of Operations, including prioritizing tasks and monitoring deadlines.
• Coordinate meetings, conferences, inspections, and high-priority administrative or operational projects.
• Maintain confidential information and ensure compliance with agency procedures.
• Liaise across diverse organizational components to align operations with organizational priorities.

Skills

Calendar management

Travel coordination

Data analysis

Administrative procedures

Confidential information handling

Education

Master's degree or equivalent

3 years of graduate education toward PhD

Job description

This position is located in the Drug Enforcement Administration (DEA), OPERATIONS DIVISION (OC). This position(s) primary purpose is to serves as the principal administrative and operational support assistant to the Associate Chief of Operations (ACO).

For more information on eligibility requirements see: DEA Employment Eligibility Applicants must meet all of the required qualification requirements described below by the closing of this announcement. If you are qualifying based on education or if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

Applicants applying for the GS-09 level must meet one of the following requirements:

A) Have at least one full year of qualifying specialized experience that is at least equivalent in difficulty and complexity to work performed at the GS-07 grade level and your experience includes performing at least three of the tasks below as part of your regular duties. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying experience must demonstrate at least three of the following:

• Providing administrative support, including calendar management, travel coordination, correspondence, briefing materials, and action-item tracking.
• Compiling workforce, operational, workload, travel, and resource data to support management planning and decision-making.
• Coordinating administrative guidance, communications, and activities among multiple offices, organizational components, and stakeholders.
• Assisting with improving administrative procedures, monitoring compliance, maintaining official records and databases, and handling confidential information.
• Coordinating meetings, conferences, inspections, special events, and high-priority administrative or operational projects.

B) Education: Master's or equivalent graduate degree; OR 2 full years of progressively higher-level graduate education leading to such a degree; OR LL.B or J.D., if related.

C) A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

Applicants applying for the GS-11 level must meet one of the following requirements:

A) Have at least one full year of qualifying specialized experience that is at least equivalent in difficulty and complexity to work performed at the GS-09 grade level and your experience includes performing at least three of the tasks below as part of your regular duties. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying experience must demonstrate at least three of the following:

• Managing executive workflows and institutional knowledge by screening and prioritizing high-level correspondence, evaluating critical action items, and ensuring alignment with organizational priorities.
• Analyzing and evaluating workforce, operational, workload, and budgetary resource data to identify systemic trends, forecasting errors, or resource shortfalls.
• Serving as the principal administrative liaison and advisor to integrate policies, communications, and operational activities across diverse organizational components.
• Developing or improving administrative procedures, monitoring compliance, maintaining official records and databases, and handling confidential information.
• Coordinating complex, high-profile conferences, comprehensive inspections, and critical operational projects.

B) Education: Three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree NOTE: Graduate education must provide the applicant with the knowledg