Staff Assistant

UN Secretariat; New York (NY); Presencial; USD 50.000 - 70.000; Jornada completa

Descripción de la vacante

UN Secretariat in New York seeks a Staff Assistant to provide comprehensive administrative support to the UNAT Registry. You will handle travel arrangements for UNAT Judges, manage correspondence, and maintain databases and filing systems, ensuring smooth judicial and administrative workflows.

Responsibilities include formatting official documents, coordinating meetings and events, supervising calendars, and producing complex documents with accuracy and discretion.

Formación

• High school diploma or equivalent is required; a technical or vocational certificate is desirable.
• Minimum of five years of administrative or general office support experience; three years if candidate holds a first-level university degree.
• Experience with Microsoft Office Suite and MS Teams/SharePoint; familiarity with Adobe Pro and ERP systems is desirable.

Responsabilidades

• Performs full office management and administrative support functions, directly assisting senior officers.
• Manages travel arrangements for UNAT Judges, including authorizations and expense reports.
• Liaises with other offices and clients on ongoing programs and administrative matters; monitors unit outputs and schedules.
• Formats and proofreads official documents like Judgments and Orders; creates electronic case binders.
• Coordinates service-wide activities, special projects and events; attends meetings and prepares minutes.

Conocimientos

Professionalism

Planning and Organization

Communication

Microsoft Office

Adobe Pro

ERP systems

Attention to detail

Confidentiality

Collaboration

Adaptability

Educación

High school diploma

Vocational certificate in administrative services or paralegal

Herramientas

Microsoft Word

Excel

MS Teams/SharePoint

Adobe Pro

ERP systems

Descripción del empleo

Organizational context: This position is within the Office of Administration of Justice (OAJ), specifically the Registry of the United Nations Appeals Tribunal (UNAT) in New York. The OAJ is an independent office responsible for coordinating the UN's internal justice system, headed by an Executive Director. The role reports to the UNAT Registrar and is under the overall supervision of the Principal Registrar.

Job purpose: The Staff Assistant provides comprehensive administrative and office management support to the United Nations Appeals Tribunal (UNAT) Registry in New York. This role is crucial for ensuring the smooth and efficient operation of the tribunal's administrative functions. Key responsibilities include assisting UNAT Judges with travel arrangements and expense processing, managing correspondence, and maintaining liaison with other offices. The position also involves supporting the preparation and formatting of official documents, coordinating meetings and events, and maintaining databases and filing systems. The Staff Assistant plays a vital role in supporting the tribunal's judicial processes and administrative workflow, contributing to the overall effectiveness of the UN's internal justice system.

Responsibilities: Performs full office management and administrative support functions, directly assisting senior officers. Manages travel arrangements for UNAT Judges, including authorizations and expense reports. Liaises with other offices and clients on ongoing programs and administrative matters, monitoring unit outputs and schedules. Ensures efficient workflow, handles confidential information, and assists in developing administrative systems. Formats and proofreads official documents like Judgments and Orders, and creates electronic case binders. Coordinates service-wide activities, special projects, and events. Attends meetings, prepares minutes, and monitors follow-up actions. Drafts responses to correspondence and produces complex documents. Updates internal databases and websites, performing quality control on outgoing documents. Responds to complex information requests and assists with presentation material preparation. Maintains calendars, monitors changes, and communicates relevant information. Performs various administrative duties such as leave recording, meeting organization, and processing administrative requests.

Education: A high school diploma or equivalent is required. A technical or vocational certificate in administrative services, human resources, personnel management, or paralegal services is desirable.

Work experience: A minimum of five years of experience in administrative, legal, or general office support is required. This minimum is reduced to three years for candidates with a first-level university degree or higher. Experience with Microsoft Office Suite (Word, Excel) and MS Teams/SharePoint is essential. Experience with Adobe Pro and ERP systems for travel administration is desirable.

Skills: Professionalism, Planning and Organization, Communication, Knowledge of administrative policies and procedures, Proficiency in Microsoft Office Suite, Adobe Pro, ERP systems, Attention to detail, Confidentiality, Collaboration, Adaptability to technology.

Required languages: English

Desired languages: Chinese, Russian, Arabic, Spanish, French