Events Coordinator

Louisville Metro Government; Louisville (KY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Sick Leave

Bereavement Leave

Paid Parental Leave

Job summary

Louisville Metro Government is seeking a Marketing and Events Coordinator to schedule and organize marketing, corporate sponsorship and advertising functions. This class works under general supervision, independently developing work methods and sequences.

The role involves coordinating permits, composing communications, and guiding event logistics while building partnerships with sponsors and community groups. It requires a Bachelor’s degree and at least one year of related experience.

Qualifications

• Bachelor’s Degree in Advertising, Communications, Business or Public Administration or related discipline.
• One (1) year of retail sales, customer service, marketing, fundraising, public relations or development experience.

Responsibilities

• Coordinates special events.
• Issues permits for special events.
• Composes correspondence, and maintains records and files.
• Conducts tours of facilities, and explains and discusses rules, regulations, policies and procedures.
• Communicates reservation needs, set-up arrangements and dates with maintenance, custodial and support services staff to assure compliance with contracts, scheduling and other logistical needs.
• Researches and solicits the support and participation of individuals, corporations, foundations, and community agencies to promote, develop and implement projects, events and programs.
• Presents promotional presentations and educational programs to groups and organizations.
• Attends public meetings to disseminate information and solicit contributions and donations.
• Prepares bid specifications, cost estimates, contracts, and license agreements for events and sponsors.
• Solicits sponsorships, corporate memberships and funding for events.
• Performs related work as assigned.
• Coordinates permit operations for special events and consults with clients and patrons to determine services or special event needed
• Monitors events to assure all permits are in place, enters data and maintains client databases.
• Provides technical assistance and instruction regarding event scheduling, customer service, problem solving, policies and procedures and quality assurance.

Education

Bachelor’s Degree in Advertising, Communications, Business or Public Administration or related discipline.

Job description

• Sick Leave
• Bereavement Leave
• Paid Parental Leave

Description

Summary Objective

The purpose of this position is to schedule and organize marketing, corporate sponsorship and advertising functions.

This class works under general supervision, independently developing work methods and sequences.

Examples of Duties

Essential Functions

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Coordinates special events.
• Issues permits for special events.
• Composes correspondence, and maintains records and files.
• Conducts tours of facilities, and explains and discusses rules, regulations, policies and procedures.
• Communicates reservation needs, set-up arrangements and dates with maintenance, custodial and support services staff to assure compliance with contracts, scheduling and other logistical needs.
• Researches and solicits the support and participation of individuals, corporations, foundations, and community agencies to promote, develop and implement projects, events and programs.
• Presents promotional presentations and educational programs to groups and organizations.
• Attends public meetings to disseminate information and solicit contributions and donations.
• Prepares bid specifications, cost estimates, contracts, and license agreements for events and sponsors.
• Solicits sponsorships, corporate memberships and funding for events.
• Performs related work as assigned.

METRO PARKS

• Coordinates permit operations for special events and consults with clients and patrons to determine services or special event needed
• Monitors events to assure all permits are in place, enters data and maintains client databases.
• Provides technical assistance and instruction regarding event scheduling, customer service, problem solving, policies and procedures and quality assurance.

Minimum Requirements

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s Degree in Advertising, Communications, Business or Public Administration or related discipline.
• One (1) year of retail sales, customer service, marketing, fundraising, public relations or development experience.

EQUIVALENCY

An equivalent combination of education and experience may be substituted.

Other Minimum Requirements

• None.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs light to medium work that involves walking or standing virtually all of the time and also involves exerting between 20 and 50 pounds of force on a regular and recurring basis or considerable skill, adeptness and speed in the use of the fingers, hands or limbs in tasks involving close tolerances or limits of accuracy.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

Americans With Disabilities Act Compliance

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Essential Safety Functions

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Louisville Metro Government is committed to providing our employees with the tools they need to lead a fit and healthy life. Aside from community-wide initiatives like the Mayor's Hike, Bike and Paddle event every Memorial Day and Labor Day, and the Healthy Hometown Movement, Metro Government provides employees with programs designed to enhance their life and well-being, like a Wellness Center that allows employees and their dependents with Metro health insurance to take care of their basic medical and health needs for a $5 co-pay. Louisville Metro Government understands that a team of healthy, vibrant employees is the greatest asset we have.

Full Time Regular

• Medical
• Dental
• Vision
• Group Term Life
• Supplemental Life
• Accidental Death & Dismemberment
• Sick Leave
• Vacation
• Holiday Pay
• Bereavement Leave
• Kentucky Public Pensions Authority
• 457 Deferred Comp
• Voluntary Lifestyle Benefits
• Tuition Assistance
• Qualified Adult Benefits
• Childcare Assistance
• Free TARC Use
• Paid Parental Leave

  Part Time – 17.5 to 25 Hours Per Week

  • Vacation (pro rata)
  • Sick Leave (pro rata)
  • Holiday Pay (pro rata)

  Part Time – Less Than 17.5 Hours Per Week

  • Ineligible For Benefits

  Temporary Positions

  • Ineligible For Benefits

  Interns

  • Ineligible For Benefits

  01

  Do you have a Bachelor’s Degree in Advertising, Communications, Business or Public Administration or related discipline?

  • Yes
  • No

  02

  Do you have One (1) year of retail sales, customer service, marketing, fundraising, public relations or development experience?

  • Yes
  • No
  • Required Question