Staff Assistant

Trico Electric Cooperative; Arizona; On-site; USD 40,000 - 55,000; Full time

Job summary

Trico Electric Cooperative is looking for a Staff Assistant to provide comprehensive administrative support across the organization. The ideal candidate will have at least 3 years of experience or 8 years in lieu of an associate’s degree. Responsibilities include supporting executive leadership, maintaining confidentiality, and assisting in meeting logistics. Knowledge of AI productivity tools is highly desirable. Strong communication and organizational skills are essential to foster operational excellence and efficiency in the workplace.

Qualifications

• 3+ years of administrative assistant experience or 8+ years in lieu of education.
• Experience handling confidential information with discretion.
• Strong knowledge of office management practices.

Responsibilities

• Serve as backup to the Executive Assistant during meetings.
• Provide high-level administrative support for office operations.
• Complete post-Board meeting follow-up tasks.

Skills

Administrative support

Confidentiality

Communication skills

Organizational skills

AI productivity tools

Education

Associate’s degree in Business Administration or related field

Experience equivalent to education

Job description

Join Our Team as a Staff Assistant at Trico Electric Cooperative!

We are committed to fostering a culture of excellence, where employees are empowered to grow, collaborate, and contribute to meaningful work. Just as we strive to provide 5-star customer service to our members, we also hold ourselves to the highest standards in how we work and support one another.

What You Will Do:

We are seeking a highly professional, detail-oriented Administrative Assistant to provide comprehensive administrative support that ensures efficient workflows and operational excellence across the organization. This role is critical in supporting executive leadership, Board governance, and organizational effectiveness through exceptional coordination, communication, and discretion. The ideal candidate is organized, proactive, comfortable working with senior leaders, and eager to leverage emerging technologies—including AI-enabled tools—to streamline processes while upholding strong governance, confidentiality, and data integrity.

Key duties and expectations include, but are not limited to, the following:

• Serve as backup to the Executive Assistant during monthly Board of Directors and Senior Staff meetings, including attending meetings, taking and transcribing minutes, and ensuring timely distribution.
• Provide high-level administrative support to ensure efficient office operations.
• Complete post–Board meeting follow-up tasks, including iPad updates, director expense reports, website board-minute summaries, and meeting PowerPoint materials.
• Assist the CEO with special projects as assigned.
• Prepare and file State of Arizona Lobbyist Annual and Quarterly Reports for the CEO, COO, and CFO.
• Perform other duties as assigned or required.

What You Bring to Trico:

• Associate’s degree in Business Administration or a related field, plus at least three (3) years of administrative assistant experience, or
• Eight (8) or more years of experience as an administrative assistant in lieu of education.
• Demonstrated experience handling confidential and sensitive information with discretion.
• Strong knowledge of administrative and office management practices, including professional business correspondence.
• Familiarity with AI-enabled productivity tools (e.g., ChatGPT, Copilot, Claude Enterprise) for document drafting, meeting summaries, workflow automation, and data organization.
• Ability to collaborate with AI agents as part of daily workflow—reviewing, refining, and validating outputs for accuracy and alignment with Cooperative standards.
• Serves as a human checkpoint for AI-generated content, ensuring accuracy, appropriateness, and consistency with Trico’s values before distribution.
• Exceptional written and verbal communication skills.
• Strong attention to detail supporting operational efficiency, regulatory compliance, and service excellence.

Equal Opportunity Employer, including disabled and veterans.