Staff Application Specialist

Jfedstl; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Jfedstl is seeking a Staff Application Specialist to manage the daily accounts receivable function, recording payments from customers, resolving discrepancies, and ensuring timely collection of invoices while maintaining accurate financial records. The role collaborates with sales, finance, and customer service to streamline processes, support audits, and assist with month-end and year-end closings.

Strong GAAP knowledge and nonprofit accounting experience are preferred.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 2–5 years accounting experience; nonprofit experience preferred.
• Knowledge of GAAP and nonprofit accounting principles.
• Proficiency with accounting software and Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail.
• Ability to maintain confidentiality and manage multiple priorities.

Responsibilities

• Record and reconcile daily cash receipts, donations, grants, and other revenue sources.
• Prepare and post journal entries to the general ledger.
• Process bank deposits and perform monthly bank reconciliations.
• Reconcile balance sheet and income statement accounts.
• Track restricted and unrestricted funds in accordance with donor requirements.
• Assist with month-end, quarter-end, and year-end closing processes.
• Support preparation of financial statements and management reports.
• Maintain supporting documentation for audits and grant reporting.
• Monitor accounts payable and accounts receivable transactions as assigned.
• Assist in budget preparation and variance analysis.
• Ensure compliance with internal controls, accounting policies, and nonprofit regulations.
• Collaborate with development and program staff to accurately record donor contributions and grants.
• Support annual external audits and tax reporting requirements.

Skills

GAAP knowledge

Nonprofit accounting

Accounting software

Excel

Analytical skills

Organizational skills

Problem solving

Attention to detail

Confidentiality

Multi-tasking

Communication skills

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Microsoft Excel

Job description

The Staff Application Specialist is responsible for maintaining and managing the daily accounts receivable function of the company function of the company. Primary duties include tracking and recording payments from customers, resolving discrepancies, ensuring the timely collection of outstanding invoices and maintaining accurate financial records. Collaborates closely with other departments, such as sales, finance and customer service, to streamline processes.

Essential Responsibilities

• Record and reconcile daily cash receipts, donations, grants, and other revenue sources.
• Prepare and post journal entries to the general ledger.
• Process bank deposits and perform monthly bank reconciliations.
• Reconcile balance sheet and income statement accounts.
• Track restricted and unrestricted funds in accordance with donor requirements.
• Assist with month-end, quarter-end, and year-end closing processes.
• Support preparation of financial statements and management reports.
• Maintain supporting documentation for audits and grant reporting.
• Monitor accounts payable and accounts receivable transactions as assigned.
• Assist in budget preparation and variance analysis.
• Ensure compliance with internal controls, accounting policies, and nonprofit regulations.
• Collaborate with development and program staff to accurately record donor contributions and grants.
• Support annual external audits and tax reporting requirements.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 2-5 years of accounting experience; nonprofit experience preferred.
• Knowledge of GAAP and nonprofit accounting principles.
• Proficiency with accounting software and Microsoft Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality and manage multiple priorities.

Preferred Qualifications

• Experience with grant accounting and donor fund tracking.
• Familiarity with nonprofit financial reporting.
• CPA designation or CPA candidate preferred.

Key Competencies

• Financial Analysis
• Account Reconciliation
• Revenue Recognition
• Attention to Detail
• Time Management
• Communication Skills
• Internal Controls
• Collaboration and Teamwork