Staff Accountant - US Remote

Mobiz IT; Nashville (TN); Remote; USD 70,000 - 95,000; Full time

Job summary

Mobiz IT, Inc. is seeking a Staff Accountant to own end-to-end transactional accounting and monthly close using Microsoft Dynamics 365 Business Central.

This ownership role handles revenue deferrals, accruals, reconciliations, and intercompany tasks across multiple legal entities and currencies. You will code entries with full department/project/site dimensions, collaborate with the Controller, and help ensure accurate profitability reporting by customer and project.

Qualifications

• Experience with month-end close processes and journal entries.
• Ability to post deferrals, accruals and amortization.
• Experience with reconciling multiple accounts across entities.

Responsibilities

• Prepare and post recurring close journal entries with revenue deferrals and accruals.
• Code entries with full dimension sets and attach documentation in Business Central.
• Route entries to Controller for approval and maintain archive.
• Reconcile bank accounts, credit cards, and lines of credit monthly, aiming for weekly cadence.
• Prepare intercompany cross-charge entries and reconcile due-to / due-from balances.
• Own payroll allocation and ensure allocated totals match payroll.
• Produce monthly P&L by department and perform variance analysis.
• Assist with budgeting and forecasting by compiling actuals and trends.

Job description

• Direct, full-time employment with Mobiz IT, Inc.

Employment Type

• Fully remote - any US state
• Direct, full-time employment with Mobiz IT, Inc.

Role Summary

The Staff Accountant owns the recurring transactional accounting and reconciliation work that drives Mobiz’s monthly close, performed end-to-end in Microsoft Dynamics 365 Business Central. This is an ownership role, not a support role: you prepare and reconcile; you don’t just assist.

Mobiz is a global IT consulting and Microsoft licensing firm operating across multiple legal entities and currencies. Revenue and costs are tracked dimensionally — every customer is a department, every engagement is a project code — so accurate coding on every entry is essential to reliable customer and project profitability reporting.

What You’ll Own

Month-End Close and Journal Entries

• Prepare and post the recurring close journal entries: revenue deferrals on multi-month and annual license contracts, expense accruals, prior-month accrual reversals, and prepaid amortization.
• Prepare vendor rebate allocation entries and distribute rebate income to the correct customer departments.
• Code every entry with the full dimension set — department, project, and site — and attach supporting documentation in Business Central before submitting.
• Route all entries to the Controller for approval before posting; maintain the approved-entry archive in SharePoint.
• Track close tasks against the published close calendar and flag at‑risk items early. Reducing close cycle time is an explicit goal of this role.

Reconciliations

• Reconcile operating bank accounts, corporate credit cards, brokerage accounts, and the line of credit monthly, moving toward a weekly continuous‑reconciliation cadence.
• Validate direct bank feeds into Business Central against source statement exports and resolve sync gaps.
• Create correcting entries for unrecorded items — fees, interest, and timing differences — and clear each account to a zero difference before posting.
• Reconcile AR and AP aging to the balance sheet, and reconcile prepaid, accrual, and deferred revenue accounts each month.

Multi-Entity and Intercompany

• Prepare intercompany cross-charge entries between Mobiz entities on the close schedule, referencing the governing agreement in each entry description.
• Reconcile due-to / due-from balances and resolve imbalances before period close.
• Support foreign‑currency transactions and translation at approved rates.

Cost Allocation and Customer Profitability

• Own the monthly payroll allocation: pull time data from ServiceNow, run it through the allocation model, and reallocate wages and payroll taxes from administrative accounts to the customer departments and COGS accounts that earned them.
• Validate that total allocated equals total payroll before submitting the entry.
• Maintain separation of billable and non‑billable cost so gross margin by customer stays accurate.

Reporting and Analysis

• Produce monthly P&L by department and prepare variance analysis comparing the current month to the prior three months, investigating and documenting every variance above 5%.
• Analyze gross margin by customer and surface trends and anomalies to the Controller.
• Validate the reporting package before distribution: active client dimensions, department mappings, zero gross profit on corporate departments, and a balance sheet that nets to zero.
• Assist with budgeting and forecasting by compiling actuals and identifying trends.

Tax and Compliance Support

• Prepare and file sales and use tax returns; monitor economic nexus thresholds and register in new jurisdictions as they are met.
• Assemble schedules and supporting records for the external CPA firm for federal, state, and local filings.
• Track filing deadlines and maintain the record of submissions and advisor correspondence.